Item - 2021.BA146.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 22, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender Number Doc 2980531808, Contract Number 21TW-DC-311OCS (Part A) and 21TW-DC-312OCS (Part B).

Description:

Permanent Surface Reinstatement to Toronto Water Repairs at Various Locations within the City of Toronto (21TW-DC-311OCS (Part A) and 21TW-DC-312OCS (Part B)).

Initial award shall be from date of award to November 30, 2021 with the option to renew the contract for one (1) additional eight (8) month period.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A:  Main Infrastructure Ltd.

Part B:  Main Infrastructure Ltd.

Contract Award Value:

Part A:

From the date of award to November 30, 2021

$1,414,187 net of all applicable taxes and charges

$1,598,032 including all applicable taxes and charges  

$1,439,077 net of HST recoveries

Option Period 1 – December 1, 2021 to July 31, 2022

$2,828,375 net of all applicable taxes and charges

$3,196,064 including all applicable taxes and charges

$2,878,154 net of HST recoveries

The total potential cost to the City for Part A including the optional period is $4,317,232 net of HST recoveries and $4,794,096 including all applicable taxes and charges.

Part B:

From the date of award to November 30, 2021

$1,524,600 net of all applicable taxes and charges

$1,722,798 including all applicable taxes and charges  

$1,551,432 net of HST recoveries

Option Period 1 – December 1, 2021 to July 31, 2022

$3,049,200 net of all applicable taxes and charges

$3,445,596 including all applicable taxes and charges

$3,102,866 net of HST recoveries         

The total potential cost to the City for Part B including the optional period is $4,654,299 net of HST recoveries and $5,168,394 including all applicable taxes and charges.

The total potential cost to the City including optional period for both parts is $8,971,530 net of HST recoveries. The total potential contract award is $9,962,490 including all applicable taxes and charges, $8,816,362 net of all applicable taxes and charges. 

Contracts are expected to start on date of award and end on November 30, 2021 with the option to renew the Contracts for one (1) additional and separate eight (8) month period.

The above cost calculations for the Optional Period reflect a 200 percent increase of the total value of the contract.

Call Issued: May 13, 2021                                    Call Closed: June 9, 2021

Number of Addenda Issued: Zero (0)

Number of Bids: Six (6)

Table 2: Summary of Bids Received for Ariba Doc Number 2980531808 (Part A) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.

Table 3:  Summary of Bids received for Ariba Doc Number 2980531808 (Part B) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.