Item - 2021.BA146.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 22, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender Number Doc 2979585227, Contract Number 21TW-DC-309OCS (Part A) and 21TW-DC-310OCS (Part B)

Description:

Permanent Surface Reinstatement to Toronto Water Repairs at Various Locations within the City of Toronto (21TW-DC-309OCS (Part A) and 21TW-DC-310OCS (Part B))  

Initial award shall be from date of award to November 30, 2021 with the option to renew the contract for one (1) additional eight (8) month period.

Should the option period be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A:  A and F Di Carlo Construction Inc.

Part B:  Bevcon Construction and Paving Ltd.

Contract Award Value:

Part A: A and F Di Carlo Construction Inc.

From the date of award to November 30, 2021

$1,670,433 net of all applicable taxes and charges

$1,887,590 including all applicable taxes and charges  

$1,699,833 net of HST recoveries

Option Period 1 – December 1, 2021 to July 31, 2022

$3,340,867 net of all applicable taxes and charges

$3,775,179 including all applicable taxes and charges

$3,399,666 net of HST recoveries           

The total potential contract award including the optional period is $5,011,300 net of all taxes and charges and $5,662,769 including all applicable taxes and charges. The total potential cost to the City for Part A including the optional period is $5,099,499 net of HST recoveries.

Part B: Bevcon Construction and Paving Ltd.

From the date of award to November 30, 2021

$1,588,730 net of all applicable taxes and charges

$1,795,265 including all applicable taxes and charges  

$1,616,692 net of HST recoveries

Option Period 1 – December 1, 2021 to July 31, 2022

$3,177,460 net of all applicable taxes and charges

$3,590,530 including all applicable taxes and charges

$3,233,383 net of HST recoveries           

The total potential contract award including optional period is $4,766,190 net of all taxes and charges and $5,385,795 including all applicable taxes and charges. The total potential cost to the City for Part B including the optional period is $4,850,075 net of HST recoveries.

The total potential contract award including the optional period for both parts is $9,777,490 net of all taxes and charges and $11,048,564 including all applicable taxes and charges. The total potential cost to the City including the optional period for both parts is $9,949,574 net of HST recoveries.

The above cost calculations for the Optional Period reflect a 200 percent increase of the total value of the contract.

Solicitation Issued: May 13, 2021           Solicitation Closed: June 8, 2021

Number of Addenda Issued: Zero (0)

Number of Bids:  Five (5)

Table 2: Summary of Bids Received for Ariba Doc Number 2979585227 (Part A) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.

Table 3: Summary of Bids received for Ariba Doc Number 2979585227 (Part B) including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.