Item - 2021.BA145.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Number 2838523121

Description:

For the Supply and Delivery of Nine (9) Latest Model Conventional Cab and Chassis with various body configurations, with option to purchase an additional Four (4) units in 2022, Six (6) units in 2023, Seven (7) units in 2024 and Seven (7) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Rush Truck Centres of Canada – LOT A, B and C

The Supplier and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation.

LOT A - Contract Award Value (2021):

$457,608 net of all applicable taxes and charges

$517,097 including HST and all applicable charges

$465,662 net of HST recoveries

LOT A - Contract Award Value (2022-2025) (Optional):

$985,841 net of all applicable taxes and charges

$1,114,001 including HST and all applicable charges

$1,003,192 net of HST recoveries

LOT A - Contract Award Value (2021-2025) (Total Potential Contract Award):

$1,443,449 net of all applicable taxes and charges

$1,631,098 including HST and all applicable charges

$1,468,854 net of HST recoveries

LOT B - Contract Award Value (2021):

$934,911 net of all applicable taxes and charges

$1,056,449 including HST and all applicable charges

$951,365 net of HST recoveries

LOT B - Contract Award Value (2022-2025) (Optional):

$2,365,373 net of all applicable taxes and charges

$2,672,871 including HST and all applicable charges

$2,407,003 net of HST recoveries

LOT B - Contract Award Value (2021-2025) (Total Potential Contract Award):

$3,300,284 net of all applicable taxes and charges

$3,729,320 including HST and all applicable charges

$3,358,369 net of HST recoveries

LOT C - Contract Award Value (2021):

$662,554 net of all applicable taxes and charges

$748,686 including HST and all applicable charges

$674,215 net of HST recoveries

LOT C - Contract Award Value (2022-2025) (Optional):

$3,248,354 net of all applicable taxes and charges

$3,670,640 including HST and all applicable charges

$3,305,525 net of HST recoveries

LOT C - Contract Award Value (2021-2025) (Total Potential Contract Award):

$3,910,908 net of all applicable taxes and charges

$4,419,326 including HST and all applicable charges

$3,979,740 net of HST recoveries

TOTAL Contract Award Value (2021-2025) (Combined Total Potential Contract Awards):

$8,654,641 net of all applicable taxes and charges

$9,779,744 including HST and all applicable charges

$8,806,963 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  March 26, 2021                  Solicitation Closed:  April 27, 2021

Number of Addenda Issued: Two (2)

Number of Bids:  Two (2)

Table 4: Summary of Bids Received for Ariba Document Number 2838523121 including bid price