Item - 2021.BA144.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 24, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc Number 2850281123

Description:

For the non-exclusive supply and loading of hot mix asphalts, performance graded asphalt cement and emulsified asphalt for various City of Toronto Divisions, for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager, Transportation Services Division and General Manager, Solid Waste Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Coco Paving Inc. (Part A, B, C and D)

Contract Award Value:

$1,321,965 net of all applicable taxes and charges

$1,493,820 including HST and all applicable charges

$1,345,232 net of HST recoveries

Contract is expected to start on July 9, 2021 and end on July 8, 2022.

Option Year 1 (July 1, 2022 to July 8, 2023)

$1,361,624 net of all applicable taxes and charges

$1,538,635 including all applicable taxes and charges

$1,385,589 net of HST recoveries

Option Year 2 (July 9, 2023 to July 8, 2024)

$1,402,473 net of all applicable taxes and charges

$1,584,794 including all applicable taxes and charges

$1,427,156 net of HST recoveries

Option Year (July 9, 2024 to July 8, 2025)

$1,444,547 net of all applicable taxes and charges

$1,632,338 including all applicable taxes and charges

$1,469,971 net of HST recoveries

Option Year 4 (July 9, 2025 to July 8, 2026)

$1,487,883 net of all applicable taxes and charges

$1,681,308 including all applicable taxes and charges

$1,514,070 net of HST recoveries

The total potential contract award identified in this report including all option years is $7,018,492 net of all taxes, and $7,930,896 including all applicable taxes and charges.  The total potential cost to the City, including all option years, is $7,142,017 net of HST recoveries.

The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  May 7, 2021                        Solicitation Closed:  June 4, 2021

Number of Addenda Issued: One (1)

Number of Bids:  Three (3)

Table 2A:  Summary of Bids Received including bid price for RFQ, Ariba Document Number 2850281123 including bid price: Part A – Area 1, Summer

Table 2B:  Summary of Bids Received including bid price for RFQ, Ariba Document Number  2850281123 including bid price: Part B – Area 1, Winter

Table 2C:  Summary of Bids Received including bid price for RFQ, Ariba Document Number  2850281123 including bid price: Part A – Area 2, Summer

Table 2D:  Summary of Bids Received including bid price for RFQ, Ariba Document Number 2850281123 including bid price: Part A – Area 2, Winter