Item - 2021.BA144.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 8, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc Number 2695924353

Description:

For the non-exclusive supply and delivery of Water Soluble Polyelectrolyte (Dry) for Sludge Dewatering (DEW) and Water Soluble Polyelectrolyte (Emulsion) for Sludge Dewatering (DEW) for the City of Toronto's Highland Creek Wastewater Treatment Plant for a period of two (2) years from the date of award to March 31, 2023, with the option in favour of the City to extend the agreement for up to three (3) additional separate one (1) year periods.

The RFQ is structured to award contracts to the lowest supplier meeting specification and performance requirements outlined in the RFQ and providing the lowest cost of as delivered polymer applied per metric dry tonne of dewatered sludge cake produced based on the results from the full scale performance evaluation for Part A - Base Scope (Dry Polymer) and Part B - Base Scope (Emulsion Polymer).

Should the option(s) be exercised, then the General Manager, Toronto Water Division, or his designate, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

Part A - Base Scope (Dry Polymer): SNF Canada Ltd.

Part B - Base Scope (Emulsion Polymer): Brenntag Canada Inc.

Contract Award Value:

Part A – Base Scope (Dry Polymer)

SNF Canada Ltd.

$ 1,968,800 net of all applicable taxes and charges

$ 2,224,744 including HST and all applicable charges

$ 2,003,451 net of HST recoveries

Contract is expected to start on date of award and end on March 31, 2023

Option Year 1 - April 1, 2023 - March 31, 2024

$ 1,013,932 net of all applicable taxes and charges

$ 1,145,743 including all applicable taxes and charges

$ 1,031,777 net of HST recoveries

Option Year 2- April 1, 2024 - March 31, 2025

$ 1,044,350 net of all applicable taxes and charges

$ 1,180,115 including all applicable taxes and charges

$ 1,062,731 net of HST recoveries

Option Year 3- April 1, 2025 - March 30, 2026

$ 1,075,680 net of all applicable taxes and charges

$ 1,215,519 including all applicable taxes and charges

$ 1,094,612 net of HST recoveries

The total potential contract award is $ 5,102,762.00 net of all applicable taxes and charges, and $ 5,766,122.00 including all applicable taxes and charges. The total potential cost to the City including all optional years is $ 5,192,571.00 net of HST recoveries.

Part B - Base Scope (Emulsion Polymer)

Brenntag Canada Inc.

$ 3,806,760 net of all applicable taxes and charges

$ 4,301,639 including HST and all applicable charges

$ 3,873,759 net of HST recoveries

Contract is expected to start on date of award and end on March 31, 2023

Option Year 1 - April 1, 2023 - March 31, 2024

$ 1,960,481 net of all applicable taxes and charges

$ 2,215,344 including all applicable taxes and charges

$ 1,994,986 net of HST recoveries

Option Year 2- April 1, 2024 - March 31, 2025

$ 2,019,296 net of all applicable taxes and charges

$ 2,281,804 including all applicable taxes and charges

$ 2,054,835 net of HST recoveries

Option Year 3- April 1, 2025 - March 30, 2026

$ 2,079,875 net of all applicable taxes and charges

$ 2,350,258 including all applicable taxes and charges

$ 2,116,481 net of HST recoveries

The total potential contract award is $9,866,412 net of all applicable taxes and charges, and $11,149,046 including all applicable taxes and charges. The total potential cost to the City including all optional years is $10,040,061 net of HST recoveries.

The combined total potential contract award is $14,969,174 net of all applicable taxes and charges, and $16,915,167 including all applicable taxes and charges. The combined total potential contract award identified in this report for the initial contract term and all optional years is $15,232,632 net of HST recoveries.

The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued:  Nov. 4, 2020                       Solicitation Closed: Jan. 12, 2021

Number of Addenda Issued: Four (4)

Number of Bids:  Four (4)

In accordance with the award criteria of the RFQ, the award for Part A - Base Scope (Dry Polymer) and Part B – Base Scope (Emulsion Polymer) are awarded to one or more Supplier(s) whose product had met the performance requirements outlined in the RFQ and has demonstrated that their product provides the lowest cost of as delivered polymer applied per metric dry tonne of dewatered sludge cake produced. 

Table 2a: Summary of Bids Received for RFQ Ariba Doc No. 2695924353, Part A – Base Scope (Dry Polymer) including bid price.

* Bid response declared non-compliant

Table 2b: Summary of Bids Received for RFQ Ariba Doc No. 2695924353, Part B – Base Scope (Emulsion Polymer) including bid price.

* Bid response declared non-compliant.