Item - 2021.BA143.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 30, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Doc Number 2969271108

Description:

For the non-exclusive supply and delivery Traffic Control Components to various Purchasing and Materials Management (Stores) locations from the date of award to July 14, 2022, with the option to renew the Contract for four (4) additional  one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

The Request for Quotation is structured to award contracts to the lowest suppliers meeting specification, and providing the lowest total bid price per Lots A to E of Part 5 – Price Form.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

TPA North America Inc. (Lot A, Lot C and Lot D)

Contract Award Value:

$480,643 net of all applicable taxes and charges (incl. 25 percent for misc. items)

$543,126 including HST and all applicable charges

$489,102 net of HST recoveries

Contract is expected to start on date of award and end on July 14, 2022

Option Year 1 (July 15, 2022 to July 14, 2023)  

$495,062 net of all applicable taxes and charges

$559,420 including all applicable taxes and charges

$503,775 net of HST recoveries

Option Year 2 (July 15, 2023 to July 14, 2024)  

$509,914 net of all applicable taxes and charges

$576,202 including all applicable taxes and charges

$518,888 net of HST recoveries

Option Year 3 (July 15, 2024 to July 14, 2025)  

$525,211 net of all applicable taxes and charges

$593,488 including all applicable taxes and charges

$534,455 net of HST recoveries

Option Year 4 (July 15, 2025 to July 14, 2026)  

$540,967 net of all applicable taxes and charges

$611,293 including all applicable taxes and charges

$550,488 net of HST recoveries

The total potential contract award including all option years is $2,596,708 net of HST recoveries, $2,883,530 including all applicable taxes and charges, and $2,551,796, net of all applicable taxes and charges.

Recommended Supplier:

FORTRAN Traffick Systems Limited (Lot B)

Contract Award Value:

$670,538 net of all applicable taxes and charges (incl. 25 percent for misc. items)

$757,707 including HST and all applicable charges

$682,339 net of HST recoveries

Contract is expected to start on date of award and end on July 14, 2022

Option Year 1 (July 15, 2022 to July 14, 2023)              

$690,654 net of all applicable taxes and charges

$780,439 including all applicable taxes and charges

$702,809 net of HST recoveries

Option Year 2 (July 15, 2023 to July 14, 2024)  

$711,373 net of all applicable taxes and charges

$803,852 including all applicable taxes and charges

$723,893 net of HST recoveries

Option Year 3 (July 15, 2024 to July 14, 2025)  

$732,714 net of all applicable taxes and charges

$827,967 including all applicable taxes and charges

$745,610 net of HST recoveries

Option Year 4 (July 15, 2025 to July 14, 2026)  

$754,696 net of all applicable taxes and charges

$852,806 including all applicable taxes and charges

$767,979 net of HST recoveries

The total potential contract award including all option years is $3,622,630 net of HST recoveries, $4,022,771 including all applicable taxes and charges, and $3,559,975 net of all applicable taxes and charges.

Recommended Supplier:

Tacel Ltd. (Lot D)

Contract Award Value:

$10,625 net of all applicable taxes and charges (incl. 25 percent for misc. items)

$12,006 including HST and all applicable charges

$10,812 net of HST recoveries

Contract is expected to start on date of award and end on July 14, 2022

Option Year 1 (July 15, 2022 to July 14, 2023)              

$10,944 net of all applicable taxes and charges

$12,366 including all applicable taxes and charges

$11,136 net of HST recoveries

Option Year 2 (July 15, 2023 to July 14, 2024)  

$11,272 net of all applicable taxes and charges

$12,737 including all applicable taxes and charges

$11,470 net of HST recoveries

Option Year 3 (July 15, 2024 to July 14, 2025)  

$11,610 net of all applicable taxes and charges

$13,120 including all applicable taxes and charges

$11,815 net of HST recoveries

Option Year 4 (July 15, 2025 to July 14, 2026)  

$11,959 net of all applicable taxes and charges

$13,513 including all applicable taxes and charges

$12,169 net of HST recoveries

The total potential contract award including all option years is $57,402 net of HST recoveries, $63,743 including all applicable taxes and charges, and $56,410 net of all applicable taxes and charges.

The total potential combined contract awards for all suppliers (Lot A to Lot E) including all option years is $6,970,044 including all applicable taxes and charges, and $6,168,181 net of all applicable taxes and charges. The total potential combined cost to the City including the option years is $6,276,741 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

olicitation Issued:  May 5, 2021               Solicitation Closed:  June 14, 2021

Number of Addenda Issued: 4

Number of Bids:  3

Table 2: Summary of Bids Received for Request for Quotation Doc 2969271108 including bid price

*Evaluated Bid Price does not contain the 25 percent miscellaneous items.