Item - 2021.BA140.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 10, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Number 2965592821

Description:

For the non-exclusive supply, delivery, installation and removal of barricades, Ontario Traffic Manual approved signage traffic control devices and custom signage for various City of Toronto's Divisions from the date of Award for the period of one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods.

The participating divisions are: Transportation Services, Parks, Forestry and Recreation, Facilities Management and Economic Development and Culture.

Recommended Supplier:

Safeguard Perimeter Solutions Inc.

Contract Award Value:

$1,066,727 net of all applicable taxes and charges (incl. 20 percent for misc. items)

$1,205,402 including HST and all applicable charges

$ 1,085,502 net of HST recoveries

The contract is expected to start on the date of award and end on June 10th, 2022.

Option Year 1: June 10, 2022 to June 09, 2023

$1,098,729 net of all applicable taxes and charges

$1,241,564 including HST and all applicable charges

$1,118,067 net of HST recoveries

Option Year 2: June 10, 2023 to June 09, 2024

$1,131,691 net of all applicable taxes and charges

$1,278,811 including HST and all applicable charges

$1,151,609 net of HST recoveries

Option Year 3: June 10, 2024 to June 09, 2025

$1,165,642 net of all applicable taxes and charges

$1,317,175 including HST and all applicable charges

$1,186,157 net of HST recoveries

Option Year 4: June 10, 2025 to June 09, 2026

$1,200,611 net of all applicable taxes and charges

$1,356,691 including HST and all applicable charges

$1,221,742 net of HST recoveries

The total potential award identified in this report including all option years is $5,663,400 net of all applicable taxes and charges, $6,399,643 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,763,077 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Solicitation Issued:  May 5, 2021                        Solicitation Closed: May 25, 2021

Number of Addenda Issued: Two (2)

Number of Bids: Three (3)

Table 2: Summary of Bids Received for Ariba Doc Number 2965592821 including bid price

* Pursuant to the Request for Quotation document the contract award value includes contingency.