Item - 2021.BA139.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 26, 2021) from the Chief Procurement Officer:

Solicitation Number:

Ariba Doc Number 2620925995

Description:

For the non-exclusive Analyses of Drinking Water, Wastewater and Environmental Samples for Various Laboratory locations from June 1, 2021 to April 30, 2023, with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s) all in accordance with the provisions and specifications contained in the Request for Quotation.

Should the option(s) be exercised, then the General Manager Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Eurofins Environment Canada

Contract Award Value:

$253,964 net of all applicable taxes and charges

$286,979 including HST and all applicable charges

$258,434 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2023.

Option Year 1 (May 1, 2023 to April 30, 2024)

$130,791 net of all applicable taxes and charges

$147,794 including HST and all applicable charges

$133,093 net of HST recoveries

Option Year 2 (May 1, 2024 to April 30, 2025)

$134,715 net of all applicable taxes and charges

$152,228 including HST and all applicable charges

$137,086 net of HST recoveries

Option Year 3 (May 1, 2025 to April 30, 2026)

$138,757 net of all applicable taxes and charges

$156,795 including HST and all applicable charges

$141,199 net of HST recoveries 

The total potential contract award identified in this report including option years is $743,797 including all applicable taxes and charges and $658,227 net of all applicable taxes and charges. The total potential cost to the City including option years is $669,812 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued:  February 4, 2021   Solicitation Closed:  February 24, 2021

Number of Addenda Issued: One (1)

Number of Bids:  1

Table 2: Summary of Bids Received including bid price for Request for Quotation