Item - 2021.BA138.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 27, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Doc Number 2871224079

Description:

For the non-exclusive supply and delivery of skilled labour, materials and parts to perform maintenance and repairs to various hydraulic equipment for the City of Toronto for one (1) year from June 11, 2021, to June 10, 2022, with the option to renew the contracts for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager Fleet Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Action Hydraulics Ltd

Contract Award Value:

$278,569 net of all applicable taxes and charges (including 25 percent Parts Allowance)

$314,783 including HST and all applicable charges

$283,472 net of HST recoveries

The contracts are expected to start on June 11, 2021, and end on June 10, 2022

Option Year 1 from June 11, 2022 to June 10, 2023:

$314,594 net of all applicable taxes and charges

$355,491 including HST and all applicable charges

$320,131 net of HST recoveries

Option Year 2 from June 11, 2023 to June 10, 2024:

$356,694 net of all applicable taxes and charges

$403,064 including HST and all applicable charges

$362,972 net of HST recoveries

Option Year 3 from June 11, 2024 to June 10, 2025:

$397,919 net of all applicable taxes and charges

$449,648 including HST and all applicable charges

$404,922 net of HST recoveries

Option Year 4 from June 11, 2025 to June 10, 2026:

$438,975 net of all applicable taxes and charges

$496,042 including HST and all applicable charges

$446,701 net of HST recoveries

The total potential contract award identified in this report including all optional years is $1,786,750 net of all taxes and $2,019,028 including all applicable taxes and charges. The total potential cost to the City including all optional years is $1,818,197 net of HST recoveries.

The above cost calculations do not include a Consumer Price Index adjustment as the Supplier was asked to bid on each individual contract term. A 25 percent parts allowance has been applied to the initial term and each option year.

Solicitation Issued: March 8, 2021                     Solicitation Closed:  March 25, 2021

Number of Addenda Issued: 0

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for Request for Quotation, Ariba Document Number 2871224079 including total bid price

*Evaluated Bid Price contains the Ariba pricing for all four Option Years in the Request for Quotation. These totals do not include the 25 percent parts allowance.