Item - 2021.BA137.12

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 20, 2021) from the Chief Procurement Officer:

Call Number:

Toronto Police Service Solicitation Request for Quotation Number 1423357-20

Description:

To obtain the provision of vehicle towing and storage services for the Toronto Police Service and Police Cooperative Purchasing Group (PCPG) and Cooperative Purchasing Group (CPG) members, including various City of Toronto Divisions, on an as and when required basis from the date of Award for an initial three (3) year term, with the option to renew the Contract for two (2) additional separate one (1) year terms. The City of Toronto participated in this RFQ by providing estimates for Schedule "B" - Pricing Schedule. Authority to participate in this Request for Quotation is outlined in By-Law: Toronto Municipal Code Chapter 195-6.5. Co-operative purchasing.  

The following City Divisions participated in this cooperative call: Parks, Forestry and Recreation (Urban Forestry), Toronto Water, Solid Waste Management Services, and Transportation Services. City divisional staff did not participate on the Bid Evaluation Team as Toronto Police Service had sole discretion for evaluation and award.

Should Toronto Police Service wish to exercise the option year(s), then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

JP Towing Service & Storage Ltd.

Contract Award Value:

$463,200 net of all applicable taxes and charges

$523,416 including HST and all applicable charges

$471,352 net of HST recoveries

Contract is expected to start on Date of Award and end on May 31, 2024.

Option Year 1: June 1, 2024 – May 31, 2025

$154,400 net of all applicable taxes and charges

$174,472 including HST and all applicable charges

$157,117 net of HST recoveries

Option Year 2: June 1, 2025 – May 31, 2026

$154,400 net of all applicable taxes and charges

$174,472 including HST and all applicable charges

$157,117 net of HST recoveries

Note: This is a fixed term Contract.

The total potential award identified in this report to JP Towing Services & Storage Ltd., for all City Divisions, including all option years is $772,000 net of all applicable taxes and charges, $872,360 including all applicable taxes and charges. The total potential cost to the City including all option years is $785,587 net of HST recoveries.

Chief Procurement Officer Contract Awards all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer as follows:

1105729 Ontario Inc. Operating as Classic Towing, will be awarded a contract for $388,000 net of all applicable taxes and charges, including all option years.

1512081 Ontario Ltd. Operating as Abrams Towing Services Ltd. will be awarded a contract for $90,000, net of all applicable taxes and charges, including all option years.

Solicitations Issued: January 4, 2021    Solicitation Closed: February 19, 2021

Number of Addenda Issued: Two (2)

Table 3: Summary Bids Received from Toronto Police Service from the following Suppliers