Item - 2021.BA137.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 29, 2021) from the Chief Procurement Officer:

Solicitation Number:

Ariba Doc Number 2685082098

Description:

For the non-exclusive supply and delivery First Aid Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to May 30, 2022, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Particeps Medical Solutions

Contract Award Value:

$374,751 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$423,468 including HST and all applicable charges

$381,346 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2022

Option Year 1 (Jun 1, 2022 to May 31, 2023)    

$ 385,993 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$436,172 including all applicable taxes and charges

$392,787 net of HST recoveries

Option Year 2 (Jun 1, 2023 to May 31, 2024)    

$397,573 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$449,257 including all applicable taxes and charges

$404,570 net of HST recoveries

Option Year 3 (Jun 1, 2024 to May 31, 2025)    

$409,500 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$462,735 including all applicable taxes and charges

$416,707 net of HST recoveries

Option Year 4 (Jun 1, 2025 to May 31, 2026)    

$421,785 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$476,617 including all applicable taxes and charges

$429,209 net of HST recoveries

The total potential contract award including all option years is $2,248,249 including all applicable taxes and chargers and $1,989,602 net of all applicable taxes and charges. The total potential cost to the City including all options years for all awards is $2,024,619 net of HST Recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued: November 19, 2020            Solicitation Closed: December 17,2020

Number of Addenda Issued: Three (3)

Number of Bids: 4

Table 2: Summary of Bids for Ariba Doc Number 2685082098 including bid price

*Bid Price includes Volume Rebate Discount.

**Supplier was found non-compliant with mandatory requirements.