Item - 2021.BA135.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Doc Number 1826347981

Description:

For the non-exclusive Supply, Delivery and Unloading of Portland Cement for Ready Mixed Concrete for various City Division for a period of one year from the date of award, with the option to renew the Contract for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager, Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Ontario RediMix

Contract Award Value:

$443,765 net of all applicable taxes and charges

$501,454 including Harmonized Sales Tax and all applicable charges

$451,575 net of Harmonized Sales Tax recoveries

Contract is expected to start on date of award and end on April 30, 2022.

Option Year 1 (May 1, 2022 to April 30, 2023)

$457,078 net of all applicable taxes and charges

$516,498 including Harmonized Sales Tax and all applicable charges

$465,123 net of Harmonized Sales Tax recoveries

Option Year 2 (May 1, 2023 to April 30, 2024)

$470,790 net of all applicable taxes and charges

$531,993 including Harmonized Sales Tax and all applicable charges

$479,076 net of Harmonized Sales Tax recoveries

Option Year 3 (May 1, 2024 to April 30, 2025)

$484,914 net of all applicable taxes and charges

$547,953 including Harmonized Sales Tax and all applicable charges

$493,448 net of Harmonized Sales Tax recoveries

Option Year 4 (May 1, 2025 to April 30, 2026)

$499,461 net of all applicable taxes and charges

$564,391 including Harmonized Sales Tax and all applicable charges

$508,252 net of Harmonized Sales Tax recoveries

The total potential contract award identified in this report including option years is $2,662,290 including all applicable taxes and charges. The total potential cost to the City including option years is $2,397,474 net of Harmonized Sales Tax recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Solicitation Issued:  January 15, 2021               Solicitation Closed:  March 3, 2021

Number of Addenda Issued: None

Number of Bids:  1

Table 2: Summary of Bids Received for Request for Quotation, Ariba Doc Number 1826347981 including bid price