Item - 2021.BA135.12

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 6, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Doc Number 2869677939

Description:

For non-exclusive supply and delivery of various Pump Parts and various components for the City of Toronto’s Fire Services division on an as and when required basis for a period of one (1) year from June 1, 2021 to May 31, 2022, with the option to renew the Contract for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager, Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions

Recommended Supplier:

Dependable Truck and Tank Limited

Contract Award Value:

$472,756 net of all applicable taxes and charges (including 20 percent contingency)

$534,214 including HST and all applicable charges

$481,076 net of HST recoveries

The contract is expected to start on June 1, 2021 and end on May 31, 2022

Option Year 1 (June 1, 2022 to May 31, 2023)  

$486,938 net of all applicable taxes and charges (including 20 percent contingency)

$550,240 including all applicable taxes and charges

$495,508 net of HST recoveries

Option Year 2 (June 1, 2023 to May 31, 2024)  

$501,546 net of all applicable taxes and charges (including 20 percent contingency)

$566,747 including all applicable taxes and charges

$510,374 net of HST recoveries

Option Year 3 (June 1, 2024 to May 31, 2025)  

$516,593 net of all applicable taxes and charges (including 20 percent contingency)

$583,750 including all applicable taxes and charges

$525,685 net of HST recoveries

Option Year 4 (June 1, 2025 to May 31, 2026)  

$532,091 net of all applicable taxes and charges (including 20 percent contingency)

$601,262 including all applicable taxes and charges

$541,455 net of HST recoveries

The total potential contract award identified in this report is $2,836,214 including all applicable taxes and charges and $2,509,924 net of all applicable taxes and charges. The total potential cost to the City is $2,554,098 net of HST recoveries.

The above cost calculations includes a 20 percent contingency cost for unforeseen factors and a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: March 16, 2021                   Solicitation Closed:  April 19, 2021

Number of Addenda Issued: Two (2)

Number of Bids:  3

Table 2: Summary of Bids Received for Request for Quotation Ariba Doc Number 2869677939 including bid price: