Item - 2021.BA134.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 29, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 2823991037.

Description:

The non-exclusive Armoured Car Services for various City of Toronto Divisions for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for four (4) additional separate one (1) year periods.

Recommended Supplier:

ValGuard Security Inc.

Contract Award Value:

$311,546 net of all applicable taxes and charges

$352,047 including Harmonized Sales Tax and all applicable charges

$317,030 net of Harmonized Sales Tax recoveries

The Contract is expected to start on the date of award and end on April 30, 2022

Option Year 1 - May 1, 2022 to April 30, 2023

$320,893 net of all applicable taxes and charges

$362,609 including Harmonized Sales Tax and all applicable charges

$326,540 net of Harmonized Sales Tax recoveries

Option Year 2 - May 1, 2023 to April 30, 2024

$330,520 net of all applicable taxes and charges

$373,487 including Harmonized Sales Tax and all applicable charges

$336,337 net of Harmonized Sales Tax recoveries

Option Year 3 - May 1, 2024 to April 30, 2025

$340,435 net of all applicable taxes and charges

$384,692 including Harmonized Sales Tax and all applicable charges

$346,427 net of Harmonized Sales Tax recoveries

Option Year 4 - May 1, 2025 to April 30, 2026

$350,648 net of all applicable taxes and charges

$396,232 including Harmonized Sales Tax and all applicable charges

$356,820 net of Harmonized Sales Tax recoveries

The total potential contract award identified in this report including all optional years is $1,654,042 net of all applicable taxes and charges and $1,869,068 including Harmonized Sales Tax and all applicable charges. The total potential cost to the City, including all option years is $1,683,153 net of Harmonized Sales Tax recoveries.

Solicitation Issued:  February 19, 2021             Solicitation Closed:  March 22, 2021

Number of Addenda Issued: One (1)

Number of Bids:  Three (3)

Table 1 Summary of Bids Received for Ariba Doc 2823991037 including bid price