Item - 2021.BA134.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 29, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Ariba Doc Number 2804646264

Description:

Non-exclusive provision of Processing Services for up to 45,000 tonnes annually of Organic Material with or without Haulage Services for a period of three (3) years from June 1, 2021 to May 31, 2024 with an option to extend the contract for one (1) additional one (1) year period, in accordance with the provisions and specifications contained in the Request for Proposal.

Should the option be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

The Request for Proposal permits two (2) Contracts to be awarded, one (1) each to the two (2) highest scoring proponents for the 25,000 tonne capacity and 20,000 tonne capacity respectively.

Recommended Suppliers:

1.  Contract A – 25,000 Tonne Capacity: Cornerstone Renewables Inc.

2.  Contract B – 20,000 Tonne Capacity: StormFisher Environmental Ltd.

Contract Award Value:

Contract A - 25,000 Tonne Capacity: Cornerstone Renewables Inc.

From the June 1, 2021 to May 31, 2024

$12,663,031 net of all applicable taxes and charges

$14,309,225 including Harmonized Sales Tax and all applicable charges

$12,885,901 net of Harmonized Sales Tax recoveries

Option Period 1: June 1, 2024 to May 31, 2025

$4,476,766 net of all applicable taxes and charges

$5,058,746 including Harmonized Sales Tax and all applicable charges

$4,555,558 net of Harmonized Sales Tax recoveries

The total potential cost for Contract A including the optional period and optional services is $17,441,458 net of Harmonized Sales Tax recoveries, $17,139,797 net of all taxes and charges and, $19,367,971 including Harmonized Sales Tax and applicable charges.

Contract B - 20,000 Tonne Capacity: StormFisher Environmental Ltd.

From the June 1, 2021 to May 31, 2024

$10,592,515 net of all applicable taxes and charges

$11,969,542 including Harmonized Sales Tax and all applicable charges

$10,778,943 net of Harmonized Sales Tax recoveries

Option Period 1: June 1, 2024 to May 31, 2025

$3,744,776 net of all applicable taxes and charges

$4,231,597 including Harmonized Sales Tax and all applicable charges

$3,810,684 net of Harmonized Sales Tax recoveries

The total potential cost for Contract B including the optional period and optional services is $14,589,627 net of Harmonized Sales Tax recoveries, $14,337,290 net of all taxes and charges and, $16,201,138 including Harmonized Sales Tax and applicable charges.

Contracts are expected to start on June 1, 2021, and end on May 31, 2024, with the option to renew the Contracts for one (1) additional one (1) year period.

The total potential award for the two (2) contracts identified in this report including the option years is $31,447,087 net of all applicable taxes and charges, $35,569,108 including Harmonized Sales Tax and applicable charges. The total potential cost to the City for both contracts including the optional period and contingency value is $32,031,084 net of Harmonized Sales Tax recoveries.

Contract values include a 3 percent Consumer Price Index increase for years two (2) and three (3) of the initial term and the one (1) year option period.

Contract values includes 15 percent contingency.

Solicitation Issued:  February 1, 2021               Solicitation Closed:  March 3, 2021

Number of Addenda Issued: Five (5)

Number of Bids:  Five (5)

Table 2: Summary of Proposals Received for Ariba Doc Number 2804646264

* Pursuant to the Request for Proposal document the contract award value includes contingency

Range Of Total Scores: 84.79 - 93.58