Item - 2021.BA130.4

Tracking Status

This item was considered by Bid Award Panel on April 14, 2021 and was adopted without amendment.

BA130.4 - Award of Ariba Doc Number 2781257631 to Vanguard Mechanical Inc., for Heating, Ventilation, and Air Conditioning (HVAC) Systems Upgrade at Scarborough Transfer Station for Solid Waste Management Services Division

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 08, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Number Doc 2781257631, Contract Number 19SWM-IDAM-01SC

Description:

Heating, Ventilation, and Air Conditioning Systems Upgrade to include provision of two (2) new ductless, split type air conditioning units and heating coils and one (1) new natural gas hot water boiler at the Scarborough Transfer Station located at 1 Transfer Place, Toronto, Ontario.

Recommended Supplier:

Vanguard Mechanical Inc.

Contract Award Value:

$759,500 net of all applicable taxes and charges

$858,235 including Harmonized Sales Tax (HST) and all applicable charges

$772,867 net of Harmonized Sales Tax (HST) recoveries

The contract is expected to start on the date of award for a period of 12 weeks.

Origin

(April 8, 2021) Report from the Chief Procurement Officer

Summary

Solicitation Issued: January 8, 2021 Solicitation Closed: February 19, 2021

Number of Addenda Issued: Three (3)

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Tender Number Doc 2781257631 including bid price

Supplier Name	Bid Price (including H.S.T.)*
Vanguard Mechanical Inc.	$ 756,535
LCD Mechanical Inc.	$ 1,266,734

*Pursuant to the Request For Tender document the contract award value includes contingency.

Background Information

(April 8, 2021) Report from the Chief Procurement Officer on Award of Ariba Doc Number 2781257631 to Vanguard Mechanical Inc., for Heating, Ventilation, and Air Conditioning (HVAC) Systems Upgrade at Scarborough Transfer Station for Solid Waste Management Services Division
https://www.toronto.ca/legdocs/mmis/2021/ba/bgrd/backgroundfile-165660.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Stephanie Fernandes.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Jay Paleja (Chair), Stephanie Fernandes, David McLeod, Anita Pathmanathan
No:
Absent: