Item - 2021.BA130.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 24, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Doc Number 2724994392 (4305-20-5072)-General Contractors

Description:

General Contractors for Construction, Renovation and Restoration of City Owned Buildings and Properties as and when required at various locations throughout the City of Toronto for the period of two (2) year with the option to renew the contract for one (1) additional separate one (1)  year option.

Should the option(s) be exercised, prior to the renewal of the contract, the Manager of the Project Management Office (PMO) office will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

South Central Inc.

Index Construction Inc.

P.S. Painting Limited o/a Cosar GC.PM

Contract Award Value:

A- South Central Inc.

$2,543,819 net of all applicable taxes and charges (including 33 percent for miscellaneous items)

$2,874,515 including Harmonized Sales Tax (HST) and all applicable charges

$2,588,590 net of Harmonized Sales Tax (HST) recoveries

The Contract is expected to start on date of award and end on February 28, 2023.

Option Year One (1): March 1, 2023 to February 28, 2024

$1,329,427 net of all applicable taxes and charges (including 33 percent for miscellaneous items)

$1,502,253 including Harmonized Sales Tax (HST) and all applicable charges

$1,352,825 net of Harmonized Sales Tax (HST) recoveries

The total potential award identified in this report including all option years is $3,873,246 net of all applicable taxes and charges, $4,376,768 including all applicable taxes and charges. The total potential cost to the City including the option year is $3,941,415 net of Harmonized Sales Tax (HST) recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

B- Index Construction Inc.

$3,080,033 net of all applicable taxes and charges (including 27 percent for miscellaneous items)

$3,480,438 including Harmonized Sales Tax (HST) and all applicable charges

$3,134,242 net of Harmonized Sales Tax (HST) recoveries

The contract is expected to start on the date of award and end on February 28, 2023.

Option Year One (1): March 1, 2023 to February 28, 2024

$1,609,659 net of all applicable taxes and charges (including 27 percent for miscellaneous items)

$1,818,914 including Harmonized Sales Tax (HST) and all applicable charges

$1,637,989 net of Harmonized Sales Tax (HST) recoveries

The total potential award identified in this report including all option years is $4,689,692 net of all applicable taxes and charges, $5,299,352 including all applicable taxes and charges. The total potential cost to the City including the option year is $4,772,231 net of Harmonized Sales Tax (HST) recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

C- P.S. Painting Limited o/a Cosar GC.PM

$3,320,954 net of all applicable taxes and charges (including 26 percent for miscellaneous items)

$3,752,678 including Harmonized Sales Tax (HST) and all applicable charges

$3,379,403 net of Harmonized Sales Tax (HST) recoveries

The contract is expected to start on the date of award and end on February 28, 2023.

Option Year One (1): March 1, 2023 to February 28, 2024

$1,735,567 net of all applicable taxes and charges (including 26 percent for miscellaneous items)

$1,961,190 including Harmonized Sales Tax (HST) and all applicable charges

$1,766,113 net of Harmonized Sales Tax (HST) recoveries

The total potential award identified in this report including all option years is $5,056,521 net of all applicable taxes and charges, $5,713,869 including all applicable taxes and charges. The total potential cost to the City including the option year is $5,145,516 net of Harmonized Sales Tax (HST) recoveries.

The combined total potential award for three (3) contracts identified in this report including all option years is $13,619,459 net of all applicable taxes and charges, $15,389,989 including Harmonized Sales Tax (HST) and applicable charges. The combined total potential cost to the City for all awards including the option year is $13,859,162 net of Harmonized Sales Tax (HST) recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index for the labour cost.

Solicitation Issued: December 11, 2020 Solicitation Closed: January 21, 2021

Number of Addenda Issued: One (1)

Number of Bids: Sixteen (16)

Table 2: Summary of Bids Received including bid price for Ariba Doc Number 2724994392 including bid price

* Suppliers were found to be non-compliant.