Item - 2021.BA129.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 1, 2021) from the Chief Procurement Officer:

Solicitation Number:

Ministry of Health - Vendor of Record (VOR) Number Tender 8690

Description:

After reviewing this Ministry of Health Request for Bid and Contract, Toronto Fire Services will piggyback on this Ministry of Health Contract with Combat Networks Inc., and issue a Blanket Contract for the non-exclusive supply, delivery, and installation, of products and services necessary to upgrade the current Toronto Fire Services 911 telephony communications environment to a Next Generation 911 complaint platform, including warranty, maintenance and support for a period of one year from date of award, with an option for an additional term of up to four separate one year periods.

Government of Canada Telecom Regulatory Policy Canadian Radio-television and Telecommunications Commission (CRTC) 2017-182 mandated service providers to deliver 911 calls in an Internet Protocol (IP) based format commonly referred to as Next Generation 911(NG911) and to decommission legacy 911 circuit switched networks. This mandate requires that Public Safety Answering Points (PSAP's) such as the Toronto Fire Services upgrade or replace existing telephony communications systems to be fully compliant with NG911 protocols including integration with Computer Aided Dispatch (CAD) systems that support the ability for interagency  Computer Aided Dispatch (CAD) data exchange.

Awarding of this contract will ensure regulatory compliance, enhance telephone functionality and maximize Computer Aided Dispatch (CAD)/Next Generation 911 (NG911) interdependencies.

Recommended Supplier:

Combat Networks, Inc.

Contract Award Value

$720,191 net of all applicable taxes and charges

$813,815 including all applicable taxes and charges  

$732,866 net of Harmonized Sales Tax (HST) recoveries

Contract is expected to start from date of award and end on December 31, 2022

Option Year 1 (Jan 1, 2023 to Dec 31, 2023)

$114,125 net of all applicable taxes and charges

$128,961 including all applicable taxes and charges  

$116,134 net of Harmonized Sales Tax (HST) recoveries

Option Year 2 (Jan 1, 2024 to Dec 31, 2024)

$114,125 net of all applicable taxes and charges

$128,961 including all applicable taxes and charges  

$116,134 net of Harmonized Sales Tax (HST) recoveries

Option Year 3 (Jan 1, 2025 to Dec 31, 2025)

$114,125 net of all applicable taxes and charges

$128,961 including all applicable taxes and charges  

$116,134 net of Harmonized Sales Tax (HST) recoveries

Option Year 4 (Jan 1, 2026 to Dec 31, 2026)

$114,125 net of all applicable taxes and charges

$128,961 including all applicable taxes and charges  

$116,134 net of Harmonized Sales Tax (HST) recoveries

The total potential contract award including all the options years is $1,329,661 including all applicable taxes and charges and $1,176,691 net of all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $1,197,401 net of Harmonized Sales Tax (HST) Recoveries.

Prices are fixed for the full term of the contract.

Solicitation Issued: January 1, 2019      Solicitation Closed: March 21, 2019

Number of Addenda Issued: One (1)

Number of Bids: Sixteen (16)