Item - 2021.BA128.6

Tracking Status

This item was considered by Bid Award Panel on March 31, 2021 and was adopted without amendment.

BA128.6 - Award of Ariba Doc Number 2854052882 to Vaughan Paving Ltd., for the Permanent Repairs to Utility Cuts within North York District for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: 15 - Don Valley West, 16 - Don Valley East, 17 - Don Valley North, 18 - Willowdale

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 19, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender (RFT), Ariba Doc Number 2854052882, Contract Noumber 21TR-OM-103-NY-TU

Description:

Permanent Repairs to Utility Cuts within the North York District.

Recommended Supplier:

Vaughan Paving Ltd.

Contract Award Value:

$3,051,400 net of all applicable taxes and charges

$3,448,082 including Harmonized Sales Tax (HST) and all applicable charges

$3,105,105 net of Harmonized Sales Tax (HST) recoveries

Contract is expected to start on date of award and end on December 31, 2021.

Origin

(March 19, 2021) Report from the Chief Procurement Office

Summary

Solicitation Issued: February 23, 2021 Solicitation Closed: March 16, 2021

Number of Addenda Issued: Three (3)

Number of Bids: Nine (9)

Table 2: Summary of Bids Received for Ariba Doc Number 2854052882 including bid price

Bidder Name	Bid Price (including H.S.T.)
1. Vaughan Paving Ltd.	$3,402,882.00*
2. Pave-Tar Construction Ltd.	$3,488,197.00
3. PTR Paving	$3,583,060.50
4. Ashland Paving Ltd.	$3,774,500.72
5. Aqua Tech Solutions Inc	$3,890,748.20
6. Sanscon Construction Ltd	$3,931,109.09
7. Ferpac Paving Inc	$3,976,181.85
8. A and F Di Carlo Construction Inc.	$4,018,282.71
9. Rafat General Contracting Inc.	$4,540,307.51

* Pursuant to the Request for Tender document the contract award value includes contingency.

Background Information

(March 19, 2021) Report from the Chief Procurement Officer on Award of Ariba Doc Number 2854052882 to Vaughan Paving Ltd., for the Permanent Repairs to Utility Cuts within North York District for Transportation Services
https://www.toronto.ca/legdocs/mmis/2021/ba/bgrd/backgroundfile-165145.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Stephanie Fernandes.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Jay Paleja (Chair), Stephanie Fernandes, David McLeod, Anita Pathmanathan
No:
Absent: