Item - 2021.BA127.8

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 18, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc No. 2775783283

Description:

The non-exclusive supply delivery, warranty and Support of IBM and HCL Software Products and Support for a period of five (5) years.

Recommended Supplier:

The KTL Group (Part A and B)

Contract Award Value:

Part A (IBM Software):

$6,065,625 net of all applicable taxes and charges

$6,854,156 including HST and all applicable charges

$6,172,380 net of HST recoveries

Part B (HCL Software):

$1,032,500 net of all applicable taxes and charges

$1,166,725 including HST and all applicable charges

$1,050,672 net of HST recoveries

The total contract award identified in this report for both parts is $7,098,125 net of all applicable taxes and charges $8,020,881 including all applicable taxes and charges. The total cost to the City for both parts is $7,223,052 net of HST recoveries.

The contract is expected to start on date of award and end of December 31, 2025.

Solicitation Issued:  December 31, 2020           Solicitation Closed:  February 2, 2021

Number of Addenda Issued: Two (2)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for RFQ, Ariba Doc. No 2775783283 including bid price for Part A (IBM):

Table 3: Summary of Bids Received for RFQ, Ariba Doc. No 2775783283 including bid price for Part B (HCL):