Item - 2021.BA127.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 18, 2021) from the Chief Procurement Officer:

Solicitation Number:

 Request for Tender (RFT), Ariba Doc No. 2735481616, Contract No. 21TW-DC-303OCS

Description:

Supply, Replace and Adjust Frames, Grates and Covers for Catch Basins and Maintenance Holes in Various Locations within the City of Toronto from  date of award to December 31, 2021 with the option to renew the contract for one (1) additional one (1) year period.

Should the option period be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Maple-Crete Inc.

Contract Award Value:

$ 3,989,750 net of all applicable taxes and charges

$ 4,508,418 including all applicable taxes and charges  

$ 4,059,970 net of HST recoveries

Contract is expect to start from date of award to December 31, 2021.

 Option Period 1 - January 1, 2022 to December 31, 2022

$ 4,109,443 net of all applicable taxes and charges

$ 4,643,670 including all applicable taxes and charges

$ 4,181,769 net of HST recoveries                                                             

The total potential cost to the City including the optional period is $8,241,739 net of HST recoveries, $8,099,193 net of all taxes and charges and $9,152,088 including all applicable taxes and charges.

The above cost calculations for the Option Year reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued: December 10, 2020            Solicitation Closed: January 11, 2021

Number of Addenda Issued: One (1)

Number of Bids:  Eight (8)

Table 2: Summary of Bids Received for RFT No. DOC2735481616 including bid price:

* Pursuant to the Request for Tender document the contract award value includes contingency

** Bid was non-compliant