Item - 2021.BA126.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc Number 2682556437

Description:

For the non-exclusive supply, delivery, of Water Audit and Verification Services relating to the Capacity Buy Back and Industrial Water Rate Programs for The City of Toronto's Water Division from April 1, 2021 to March 31, 2022, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s) all in accordance with the provisions and specifications contained in the Request for Quotation (RFQ).

Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Exergy Associates Ltd.

Contract Award Value:

$207,749 net of all applicable taxes and charges

$234,756 including HST and all applicable charges

$211,405 net of HST recoveries

Contract is expected to start on April 1, 2021 and end on March 31, 2022.

Option Year 1 (April 1, 2022 to March 31, 2023)

$213,981 net of all applicable taxes and charges

$241,799 including HST and all applicable charges

$217,748 net of HST recoveries

Option Year 2 (April 1, 2023 to March 31, 2024)

$220,401 net of all applicable taxes and charges

$249,053 including HST and all applicable charges

$224,280 net of HST recoveries

Option Year 3 (April 1, 2024 to March 31, 2025)

$227,013 net of all applicable taxes and charges

$256,525 including HST and all applicable charges

$231,008 net of HST recoveries

Option Year 4 (April 1, 2025 to March 31, 2026)

$233,823 net of all applicable taxes and charges

$264,220 including HST and all applicable charges

$237,939 net of HST recoveries

For the purposes of the evaluation and award, 3 percent Consumer Price Index (CPI) increase applied annually to the total annual cost from the anniversary date of the contract.

The total potential contract award identified in this report including option years is $1,246,353 including all applicable taxes and charges. The total potential cost to the City including option years is $1,122,380 net of HST recoveries.

Solicitation Issued: December 16, 2020           Solicitation Closed: January 20, 2021

Number of Addenda Issued: None

Number of Bids: 3

Table 2: Summary of Bids Received including bid price