Item - 2021.BA126.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc No. 2664382641

Description:

For the Supply and Delivery of Twenty-Two (22) Trailers in various configurations, with option to purchase an additional Eight (8) units in 2022, Eight (8) units in 2023 Twenty-Nine (29) units in 2024 and Fifteen (15) units in 2025, pending budget availability. Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

J&J Trailers Manufacturers and Sales Inc.

Contract Award Value (2021)

$548,316 net of all applicable taxes and charges

$619,597 including all applicable taxes and charges  

$557,966 net of HST recoveries

Contract Award Value (2022-2025) (Optional)

$1,627,474 net of all applicable taxes and charges

$1,839,045 including all applicable taxes and charges  

$1,656,117 net of HST recoveries

 Contract Award Value (2021-2025) (Total Potential Contract Award)

$2,175,790 net of all applicable taxes and charges

$2,458,643 including all applicable taxes and charges  

$2,214,084 net of HST recoveries

The contract is expected to start on the date of award and end on December 31, 2025.

The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: October 16, 2020   Solicitation Closed: November 16, 2020

Number of Addenda Issued: Two (2)

Number of Bids: One (1)

Table 2: Summary of Bids Received for Ariba Document Number 2664382641 including bid price