Item - 2021.BA126.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 11, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc No. 2601063937

Description:

For the Supply and Delivery of Five (5) Latest Model, Medium Utility Trucks to the Fleet Division for a fixed period of one (1) year from the date of award to March 7, 2022, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation.

The Request for Quotation was structured to purchase Eight (8) units. Following the evaluation, Fleet Services has determined the need to decrease the number of units by three (3) therefore only awarding 5 units in total, which is in accordance with the terms and conditions of the Request for Quotation.  Lowest Suppliers total bid price was decreased to reflect Five (5) units (RFQ Table 1, 2, and 3). Request for Quotation Table 4 has been awarded to Downtown Autogroup.

Recommended Supplier:

East Court Ford Lincoln Ltd. (Tables 1, 2, and 3)

Contract Award Value:

$548,948 net of all applicable taxes and charges

$620,311 including all applicable taxes and charges  

$558,609 net of HST recoveries

Contract is expected to start on date of award and end on March 7, 2022.

Downtown Autogroup is to receive a contract award for Table 4 as it was the lowest Supplier meeting specifications in the total amount of $200,257 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 – Authority to award – Chief Procurement Officer.

Solicitation Issued: September 22, 2020          Solicitation Closed: October 28, 2020

Number of Addenda Issued: One (1)

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Doc2601063937 including bid price

*Bid Prices shown above reflect the total bid price submitted in Ariba, including all four (4) Tables. The initial Table 1 quantity of five (5) is also reflected in this table. East Court awarded only for Request for Quotation Tables 1, 2, and 3; Downtown Autogroup awarded for Request for Quotation Table 4.