Item - 2021.BA121.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 4, 2021) from the Chief Procurement Officer:

Solicitation Number:

Ariba Doc Number 2628085685

Description:

For the non-exclusive supply and delivery of all Personal and Medical Products at various City of Toronto's Shelters, operated by the Shelter, Support and Housing Administration Division for the period of one year from the date of award, with an option to renew for two (2) additional separate one (1) year period at the sole discretion of the City and subject to budget approval(s).

Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

The award is for up to three (3) contracts to three (3) Respondents in part to each of the three lowest bidders accepted meeting all the mandatory requirements and specifications of the Request For Quotation (RFQ).  The Total amount of each contract for the initial term + 2 option years will be awarded by each Part (A), (B) and (C) as follows:

Recommended Supplier:

Part A Cardinal Health Canada Inc.

Part B Medline Canada Corp o/a Medical Mart Supplies Ltd.

Part C Medical Pharmacies Group Ltd. (OMS)

Cardinal Health Canada, Part A

Contract Award Value:

$54,728 net of all applicable taxes and charges

$61,842 including HST and all applicable charges

$55,691 net of HST recoveries

The contract is expected to start on date of award and end on April 30, 2022.

Option Year 1 (May 1, 2022 to April 30, 2023)

$56,370 net of all applicable taxes and charges

$63,698 including HST and all applicable charges

$57,362 net of HST recoveries

Option Year 2 (May 1, 2023 to April 30, 2024)

$58,061 net of all applicable taxes and charges

$65,609 including HST and all applicable charges

$59,083 net of HST recoveries

The total potential contract award including option years for Part A is $169,159 net of all applicable taxes and charges and $191,149 including all applicable taxes and charges. The total potential cost to the City including option years for Part A is $172,136 net of HST recoveries.

Medline Canada Corp O/A Medical Mart Supplies Ltd. Part B

Contract Award Value:

$78,871 net of all applicable taxes and charges

$89,125 including HST and all applicable charges

$80,260 net of HST recoveries

The contract is expected to start on date of award and end on April 30, 2022.

Option Year 1 (May 1, 2022 to April 30, 2023)

$81,238 net of all applicable taxes and charges

$91,799 including HST and all applicable charges

$82,667 net of HST recoveries

Option Year 2 (May 1, 2023 to April 30, 2024)

$83,675 net of all applicable taxes and charges

$94,552 including HST and all applicable charges

$85,147 net of HST recoveries

The total potential contract award including option years for Part B is $243,784 net of all applicable taxes and charges and $275,476 including all applicable taxes and charges. The total potential cost to the City including option years for Part B is $248,074 net of HST recoveries.

Medical Pharmacies Group Ltd. (OMS), Part C.

Contract Award Value:

$41,264 net of all applicable taxes and charges

$46,628 including HST and all applicable charges

$41,990 net of HST recoveries

The contract is expected to start on date of award and end on April 30, 2022.

Option Year 1 (May 1, 2022 to April 30, 2023)

$42,502 net of all applicable taxes and charges

$48,027 including HST and all applicable charges

$43,250 net of HST recoveries

Option Year 2 (May 1, 2023 to April 30, 2024)

$43,777 net of all applicable taxes and charges

$49,468 including HST and all applicable charges

$44,548 net of HST recoveries

The total potential contract award including option years for Part C is $127,542 net of all applicable taxes and charges and $144,124 including all applicable taxes and charges. The total potential cost to the City including option years for Part C is $129,788 net of HST recoveries.

The contract is expected to start on date of award and end on April 30, 2022.

The total potential contract award including all option years for all awards is $610,748 including all applicable taxes and charges and $540,485 net of all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $549,998 net of HST recoveries

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued: October 21, 2020                Solicitation Closed: December 16,2020

Number of Addenda Issued: Seven (7)

Number of Bids: Three (3)

Table 4: Summary of Bids Received including bid price for Ariba Doc Number 2628085685