Item - 2021.BA120.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 27, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotations (RFQ), Ariba Doc Number 2591945019

Description:

Services to perform Annual Incinerator Source Testing of Air Emissions, Provide Sludge Characteristic Sampling and Analysis of Various Wastewater Sludge Streams and Perform Biofilter Source Testing for the Highland Creek Treatment Plant, Toronto Water for a period of two (2) years from date of award, with an option to renew the contract for an additional term of up to three (3) additional separate one (1) year periods.

Recommended Supplier:

Rowan Williams Davies & Irwin Inc.

Contract Award Value:

$ 534,572 net of all applicable taxes and charges (Including $30,000 contingency)

$ 604,066 including HST and all applicable charges

$ 543,980 net of HST recoveries

Contract is expected to start on February 1, 2021 and end on January 31, 2023

Option Year 1 - February 1, 2023 to January 31, 2024

$ 275,305 net of all applicable taxes and charges (including $15,000 contingency)

$ 311,094 including all applicable taxes and charges

$ 280,150 net of HST recoveries

Option Year 2- February 1, 2024 to January 31, 2025

$ 283,564 net of all applicable taxes and charges (including $15,000 contingency)

$ 320,427 including all applicable taxes and charges

$ 288,554 net of HST recoveries

Option Year 3- February 1 2025 to January 31, 2026

$ 292,071 net of all applicable taxes and charges (including $15,000 contingency)

$ 330,040 including all applicable taxes and charges

$ 297,211 net of HST recoveries

The total potential contract award including all option years is $1,385,512 net of all applicable taxes and charges, and $1,565,627 including all applicable taxes and charges. The total potential cost to the City including all optional years is $1,409,896 net of HST recoveries.

The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued:  October 8, 2020                  Solicitation Closed: October 30, 2020

Number of Addenda Issued: One (1)

Number of Bids:  [1]

Table 2

The Bid amount reflects annual pricing and includes contingency in the amount of $15,000.