Item - 2021.BA120.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 28, 2021) from the Chief Procurement Officer:

Solicitation Number:

Toronto Police Service Solicitation Request For Quotation (RFQ) Number 1387589-20

Description:

To obtain supply and delivery of Uniform Clothing for the Toronto Police Service and Police Cooperative Purchasing Group (PCPG) and Cooperative Purchasing Group (CPG) members, including Toronto Fire Services (TFS), on an as and when required basis from the date of Award for an initial two (2) year term, with the option to renew the Contract for three (3) additional separate one (1) year terms. Toronto Fire Services (TFS) participated in this Request For Quotation (RFQ) by providing estimates for the following Parts in the Price Form:  Part A, D, E, F, and G. Authority to participate in this Request for Quotation is outlined in By-Law:  Toronto Municipal Code Chapter 195-6.5. Co-operative purchasing.

Recommended Supplier:

The Uniform Group

Contract Award Value:

$303,488 net of all applicable taxes and charges (including 20 percent contingency)

$342,941 including HST and all applicable charges

$308,829 net of HST recoveries

Contract is expected to start on Date of Award and end on November 30, 2022.

Option Year 1 (December 1, 2022 to November 30, 2023) (including 20 percent contingency)

$312,592 net of all applicable taxes and charges

$353,229 including all applicable taxes and charges

$318,094 net of HST recoveries

Option Year 2 (December 1, 2023 to November 30, 2024) (including 20 percent contingency)

$321,970 net of all applicable taxes and charges

$363,826 including all applicable taxes and charges

$327,637 net of HST recoveries

Option Year 3 (December 1, 2024 to November 30, 2025) (including 20 percent contingency)

$331,629 net of all applicable taxes and charges

$374,741 including all applicable taxes and charges

$337,466 net of HST recoveries

The total contract award including all option years is $1,292,025 net of HST recoveries, $1,434,737 including all applicable taxes and charges and $1,269,678 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued:  July 31, 2020                Solicitation Closed:  September 22, 2020

Number of Addenda Issued: Four (4)

Number of Bids:  Five (5)                                                          

Table 2: Summary of Bids Received: Five (5)