Item - 2021.BA119.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 21, 2021) from the Chief Procurement Officer:

Solicitation Number:

Sourcewell Request For Proposal (RFP) Number 032119-VCE

Description:

After reviewing this Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on this Sourcewell Contract with Volvo Construction North America LLC and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Eight (8) various Heavy Construction Equipment in 2021 with related accessories and attachments, with option to purchase an additional Seven (7) units in 2021, Six (6) units in 2022 and Eight (8) units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Five (5) units in 2024. The term of this contract is for three (3) years from the date of award with the option to extend for one (1) additional one-year term under the same terms and conditions May 13, 2024.

Should Sourcewell exercises the one (1) option year, the General Manager of Fleet Services will direct Purchasing and Materials Management to exercise the option year.

Recommended Supplier:

Strongco Limited Partnership

Potential Initial Contract Award Value (2021-2023)

$16,726,283 net of all applicable taxes and charges

$18,900,699 including all applicable taxes and charges  

$17,020,665 net of HST recoveries

The contract is expected to start from date of award and expire on May 13, 2023. 

Optional Year Award Value (May 13, 2023 to May 13, 2024)

$2,907,200 net of all applicable taxes and charges

$3,285,136 including all applicable taxes and charges  

$2,958,367 net of HST recoveries

Total Potential Contract Award Value (2021-2024)

$19,633,483 net of all applicable taxes and charges

$22,185,836 including HST and all applicable charges

$19,979,032 net of HST recoveries

The total potential contract award identified in this report for the full term including one optional term is $19,633,483 net of all taxes, and $22,185,836 including all applicable taxes and charges. The total potential cost to the City including optional term is $19,979,032 net of HST recoveries.

Solicitation Issued: January 1, 2019      Solicitation Closed: March 21, 2019

Number of Addenda Issued: One (1)

Number of Bids: Sixteen (16)