Item - 2021.BA119.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 21, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ) Number 2620968412

Description:

For the non-exclusive supply and delivery of comforters and bed spreads for the City of Toronto’s Senior Services and Long Term Care Division for a period of one (1) year with the option to renew the Contract for four (4) additional separate one (1) year periods.

Recommended Supplier:

Stevans Sales and Marketing Inc.

Contract Award Value:

$462,600 net of all applicable taxes and charges

$522,738 including HST and all applicable charges

$470,742 net of HST recoveries

Contract is expected to start on Date of Award and end on January 31, 2022.

Option Year 1 (February 1, 2022 to January 31, 2023)

$476,478 net of all applicable taxes and charges

$538,420 including HST and all applicable charges

$484,864 net of HST recoveries

Option Year 2 (February 1, 2023 to January 31, 2024)

$490,772 net of all applicable taxes and charges

$554,573 including HST and all applicable charges

$499,410 net of HST recoveries

Option Year 3 (February 1, 2024 to January 31, 2025)

$505,496 net of all applicable taxes and charges

$571,210 including HST and all applicable charges

$514,392 net of HST recoveries

Option Year 4 (February 1, 2025 to January 31, 2026)

$520,660 net of all applicable taxes and charges

$588,346 including HST and all applicable charges

$529,824 net of HST recoveries

The total potential contract award identified in this report is $2,775,287 including all applicable taxes and charges and $2,456,006 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,499,232 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued: October 1, 2020                  Solicitation Closed: October 30, 2020

Number of Addenda Issued: None

Number of Bids: Five (5)

Table 2: Summary of Bids Received for Ariba Doc Number 2620968412 including bid price

*Non-Compliant