Item - 2021.BA118.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 14, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotations (RFQ) Ariba Doc. Number 2640786158

Description:

Ariba Doc. Number 2640786158 for the non-exclusive supply and delivery of new Industrial Scientific MX6 IBRID Gas Detectors, equipment, parts, service, calibration, software updates and repairs on equipment owned and operated by Toronto Fire Services (TFS).

Recommended Supplier:

Vallen Canada Inc

Contract Award Value:

$167,273 net of all applicable taxes and charges (including 20 percent contingency)

$189,018 including HST and all applicable charges

$170,217 net of HST recoveries

Contract is expected to start on February 1, 2021 and end on January 31, 2022

Option Year 1 (February 1, 2022 to January 31, 2023)         

$172,291 net of all applicable taxes and charges (including 20 percent contingency)

$194,689 including all applicable taxes and charges

$175,323 net of HST recoveries

Option Year 2 (February 1, 2023 to January 31, 2024)

$177,459 net of all applicable taxes and charges (including 20 percent contingency)

$200,529 including all applicable taxes and charges

$180,583 net of HST recoveries

Option Year 3 (February 1, 2024 to January 31, 2025)

$182,783 net of all applicable taxes and charges (including 20 percent contingency)

$206,545 including all applicable taxes and charges

$186,000 net of HST recoveries

The total potential contract award identified in this report is $790,781 including all applicable taxes and charges and $699,806 net of all applicable taxes and charges. The total potential cost to the City including all option years is $712,122 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued: October 20, 2020               Solicitation Closed: November 16, 2020

Number of Addenda Issued: One (1)

Number of Bids: Three [3]

Table 2: Summary of Bids Received for Ariba Doc Number 2640786158 including Bid Price