Item - 2021.BA118.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 14, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal (RFP) Number Doc 2694782831

Description:

For general benefits consulting services, on a fee for service basis, for the provision of subject matter expertise during collective bargaining, review of underwriting methodologies, future marketing of benefit programs as well as auditing of the benefits carrier(s) on behalf of the City (i.e. mapping audit, claims and adjudication audit, disability file audit) for the City of Toronto, Toronto Transit Commission (TTC) and Toronto Police Services Board (TPSB), with a base term of four (4) years, with one (1) separate option year period.

Should the option(s) be exercised, then the Director, Pension, Payroll and Employee Benefits will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Mercer Canada Limited

Contract Award Value:

Contract Period - Date of Award - December 31, 2024

$1,590,031 net of all applicable taxes and charges

$1,796,734 including all applicable taxes and charges

$1,618,015 net of HST recoveries

Option Year 1 - January 1 2025 - December 31, 2025

$339,430 net of all applicable taxes and charges

$383,556 including all applicable taxes and charges

$345,404 net of HST recoveries

The total potential cost to the City including the optional year is $1,963,419 net of HST recoveries. The total potential award including the option year is $1,929,461 net of all applicable taxes and charges, and $2,180,290 including all applicable taxes and charges.

Solicitation Issued:  November 2, 2020   Solicitation Closed: November 30, 2020

Number of Addenda Issued: One (1)

Number of Bids:  2

Table 2: Summary of Bids Received for Ariba Doc 22694782831

*The Proposal did not meet the minimum 75 percent technical threshold, therefore cost of services was not opened.