Item - 2020.IE16.3

The Infrastructure and Environment Committee recommends that:

1. City Council authorize the General Manager, Solid Waste Management Services to negotiate and enter into a non-competitive agreement with Paradigm Software, LLC for the implementation and ongoing support of a modernized Weigh Scale Solution in the amount of $3,523,040 net of Harmonized Sales Tax ($3,585,046 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the General Manager, Solid Waste Management Services and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek authority from City Council for the General Manager, Solid Waste Management Services to negotiate and enter into a non-competitive contract with Paradigm Software, LLC to implement and support a modernized Weigh Scale Solution for the City of Toronto.

This contract has total potential value of $3,523,040 net of Harmonized Sales Tax (HST) ($3,585,046 net of HST recoveries) which includes an initial capital cost in the amount of $2,281,699 net of HST ($2,321,857 net of HST recoveries), and eight (8) year operating cost in the amount of $1,241,341 net of HST ($1,263,189 net of HST recoveries).

This new, modernized Weigh Scale Solution is required to address increasing sustainability risks related to the current Weigh Scale Solution's compatibility with the City's current version of Windows Operating system.

In addition to mitigating the system stability and sustainment risks, Paradigm Software, LLC's modernized Weigh Scale Solution acts as a platform from which the City can greatly expand its automation capabilities, service availability, public and employee safety and greater compliance with regulatory requirements, such as the Accessibility for Ontarians with Disabilities Act.  The enhanced capabilities provided by the modernized Weigh Scale Solution will enable 24-hour operation at all seven (7) City transfer stations, automated weigh scale ticket processing, automated radiation detection and will reduce the need for person-to-person interaction through new self-service capabilities.

The Transfer Station Efficiencies Project Steering Committee, including stakeholders from Technology Services Division, expressed support for Paradigm Software, LLC's proposed Weigh Scale Solution as the best option for Solid Waste Management Services from a City of Toronto technology compatibility perspective, as well as a business operations compatibility perspective.