Item - 2020.IE15.2

The Infrastructure and Environment Committee recommends that:  

1. City Council authorize the General Manager, Transportation Services, to negotiate and execute an amendment to non-competitive bridge contract with Sidan Traffic Control Services Limited for the non-exclusive supply, delivery, installation and removal of barricades, Ontario Traffic Manual approved signage/traffic control devices and custom signage for the City's ActiveTO program, in the amount of $160,000.00 net of Harmonized Sales Tax ($162,816.00 net of Harmonized Sales Tax recoveries), for the period of October 2, 2020 to December 31, 2020, on terms and conditions satisfactory to the General Manager and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to amend a non-competitive bridge contract with Sidan Traffic Control Services Limited for the non-exclusive supply, delivery, installation and removal of barricades, OTM approved signage/traffic control devices and custom signage, in the amount of $160,000.00 net of HST ($162,816.00 net of HST recoveries), for the period from October 2, 2020 to December 31, 2020.  The non-competitive bridge contract will support the City's ActiveTO program, which was developed in response to the COVID-19 pandemic and allow staff sufficient time to award a new competitive contract. The bridge contract will continue to honour the existing terms, pricing and conditions of the existing competitive contract # 47019435 with Sidan Traffic Control Services Ltd., which expired on July 31, 2020 for the remainder of the calendar year.

This report also includes as information, over expenditures not previously reported, that occurred on existing competitive Blanket Contract # 47019435 with Sidan Traffic Control Services Ltd., which amounts to $492,339.25 net of HST ($501,004.42 net of HST recoveries).  In addition, an interim bridge contract was granted from August 1, 2020 to October 1, 2020 to address immediate requirements for $690,000.00, net of HST ($702,144.00 net of HST recoveries), to continue to accommodate the City's ActiveTO program pending further approval.  The current bridge contract honours the existing terms, pricing and conditions of existing competitive Blanket Contract # 47019435.   

City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11a.