Item - 2020.IE12.10

The Infrastructure and Environment Committee recommends that:

1. City Council authorize the General Manager, Transportation Services to negotiate and enter into an agreement with Traffipax LLC being the highest overall scoring proponent meeting the requirements of Request for Proposal Doc2184528757, for:

a. the provision of Red Light Camera services for five (5) years in the amount of $12,441,318.27 net of all taxes and charges ($12,660,285.47 net of HST recoveries) with an option to renew and subject to budget approval, for one additional term of two (2) years in the amount of $3,583,410.51 net of all taxes and charges ($3,646,478.53  net of HST recoveries) at the sole discretion of the General Manager, Transportation Services; and

 
b. the provision of the maintenance of Red Light Camera image processing services for twenty-five (25) months following the end of the initial five-year term or, if renewed, following the end of the option period, in the amount of $215,963.25 net of all taxes and charges ($219,764.20 net of HST recoveries)
 

for a total potential cost of $16,240,692.03 net of all taxes and charges ($16,526,528.21 net of HST recoveries) in accordance with terms and conditions as set out in the RFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor.

2. City Council authorize the General Manager, Transportation Services to be able to negotiate and execute any amending agreement with the existing Partnering Municipalities agreement listed in Attachment 1 to the report (March 2, 2020) from the General Manager, Transportation Services and the Chief Purchasing Officer , and authority to further amend such agreement each time a new Municipality is added to such agreement for the  duration of the contract for the provision of Red Light Camera services between the City of Toronto and Traffipax LLC, all on terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.

The purpose of this report is to advise on the results of the Request for Proposal Doc2184528757 for the provision of Red Light Camera Services for the City of Toronto, and request authority to award and negotiate an agreement with Traffipax LLC being the highest scoring proponent with the lowest cost for a fixed period of five years in the amount of $12,441,318.27 net of all taxes and charges ($12,660,285.47 net of HST recoveries) with the option to renew the contract for one additional term of two (2) years  in the amount of $3,583,410.51 net of all taxes and charges ($3,646,478.53 net of HST recoveries).  In addition, provision for the maintenance of Red Light Camera image processing services for twenty-five (25) months following the end of the contract term in the amount of $215,963.25 net of all taxes and charges ($219,764.20 net of HST recoveries).

This report also seeks authority to negotiate and execute an amending agreement with existing Partnering Municipalities listed in Attachment 1, and authority to further amend such agreement each time a new Municipality is added to the agreement for the duration of the contract for the provision of Red Light Camera services between the City of Toronto and Traffipax LLC.