Item - 2020.GL19.18

The General Government and Licensing Committee:

1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the Executive Director, Corporate Real Estate Management to amend:

a. Non-Competitive Bridging Blanket Contract number 47022674 to extend the expiry date to May 31, 2021 and add $480,000, net of Harmonized Sales Tax ($488,448 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $800,000 to $1,280,000, net of Harmonized Sales Tax ($1,302,528 net of Harmonized Sales Tax Recoveries);

b. Non-Competitive Bridging Blanket Contract number 47022686 to extend the expiry date to May 31, 2021, and add $660,000, net of Harmonized Sales Tax ($671,616 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $1,000,000 to $1,660,000, net of Harmonized Sales Tax ($1,689,216 net of Harmonized Sales Tax recoveries);

c. Non-Competitive Bridging Blanket Contract number 47022691 to extend the expiry date to May 31, 2021 and add $260,000, net of Harmonized Sales Tax ($264,576 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $740,000 to $1,000,000, net of Harmonized Sales Tax ($1,017,600 net of Harmonized Sales Tax Recoveries);

d. Non-Competitive Bridging Blanket Contract number 47022692 to extend the expiry date to May 31, 2021 and add $930,000, net of Harmonized Sales Tax ($946,368 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $920,000 to $1,850,000, net of Harmonized Sales Tax ($1,882,560 net of Harmonized Sales Tax Recoveries);

e. Non-Competitive Bridging Blanket Contract number 47023004 to extend the expiry date to May 31, 2021 and add $80,000, net of Harmonized Sales Tax ($81,408 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $100,000 to $180,000, net of Harmonized Sales Tax ($183,168 net of Harmonized Sales Tax Recoveries);

f. Non-Competitive Bridging Blanket Contract number 47023005 to extend the expiry date to May 31, 2021 and add $480,000, net of Harmonized Sales Tax ($488,448 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $250,000 to $730,000, net of Harmonized Sales Tax ($742,848 net of Harmonized Sales Tax Recoveries);

g. Blanket Contract number 47023006 to extend the expiry date to May 31, 2021 and add $290,000, net of Harmonized Sales Tax ($295,104 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $500,000 to $790,000, net of Harmonized Sales Tax ($803,904 net of Harmonized Sales Tax Recoveries);

h. Non-Competitive Bridging Blanket Contract number 47023007 and extend the expiry date to May 31, 2021 and add $150,000, net of Harmonized Sales Tax ($152,640 net of Harmonized Sales Tax recoveries), to the contract, thereby increasing the contract value from $250,000 to $400,000, net of Harmonized Sales Tax ($407,040 net of Harmonized Sales Tax Recoveries);

i. Non-Competitive Bridging Blanket Contract number 47023008 to extend the expiry date to May 31, 2021 and add $70,000, net of Harmonized Sales Tax ($71,232 net of Harmonized Sales Tax recoveries), to the contract, thereby increasing the contract value from $150,000 to $220,000, net of Harmonized Sales Tax ($223,872 net of Harmonized Sales Tax Recoveries); and

j. Non-Competitive Bridging Blanket Contract number 47022532 to extend the expiry date to May 31, 2021 and add $300,000, net of Harmonized Sales Tax ($305,280 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $600,000 to $900,000, net of Harmonized Sales Tax ($915,840 net of Harmonized Sales Tax Recoveries).

2. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the General Manager, Parks, Forestry and Recreation to amend Non-Competitive Bridging Blanket Contract number 47022631 to extend the expiry date to May 31, 2021 and add $250,000, net of Harmonized Sales Tax ($254,400 net of Harmonized Sales Tax Recoveries), to the contract thereby increasing the contract value from $550,000 to $800,000, net of Harmonized Sales Tax ($814,080 net of Harmonized Sales Tax Recoveries).

3. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the Executive Director, Corporate Real Estate Management and the General Manager, Parks, Forestry and Recreation to enter into new or amend existing agreements, as required, to implement the authority granted in Parts 1 and 2 above.

The purpose of this report is to seek authority for the Executive Director, Corporate Real Estate Management, and the General Manager, Parks, Forestry and Recreation, to amend eleven (11) non-competitive bridging blanket contracts to increase the contract values and to extend the contract expiry dates to May 31, 2021. The cumulative total increase in contract value is $3,950,000, net of Harmonized Sales Tax ($4,019,520 net of Harmonized Sales Tax Recoveries). This is required to ensure continuity of critical inspection and maintenance services related to Heating, Ventilation and Air Conditioning systems, boilers, water chillers, and cooling towers.

The Purchasing and Materials Management and Corporate Real Estate Management Divisions intended to issue a corporate procurement solicitation for these services earlier in the year, which was expected to have been awarded prior to the end of 2020.  Due to demands associated with the response to COVID-19, this solicitation was delayed.  Non-Competitive bridging contracts are being used to provide adequate time for the development and completion of a new competitive procurement reflective of industry best practice for this category, while at the same time ensuring continuity of critical services to maintain City property for City operations.

General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.