Item - 2020.GL19.16

The General Government and Licensing Committee recommends that:

1. City Council authorize the General Manager, Fleet Services to increase the scope of non-competitive Blanket Contract Number 47022513 with Strongco Limited Partnership, for the supply and delivery to the City of Toronto (City), proprietary original equipment manufacturer parts and warranty and non-warranty maintenance and repair services to include all vehicle and equipment makes and models for which Strongco Limited Partnership is the sole authorized service provider within the Greater Toronto Area.

2. City Council direct that the term of the contract remain unchanged, having commenced on November 1, 2019, to October 31, 2020, with the option to renew the contract for four (4) additional separate one (1) year periods, subject to the exercise of each option year being at the sole discretion of the General Manager, Fleet Services and subject to the amounts payable under the contract being available under the current Fleet Services budget approval(s).

3. City Council direct that the contract be based on the condition that Strongco Limited Partnership continues to be the exclusive distributor for the proprietary original equipment manufacturer parts and specialized services, as determined with an official, verified letter from the manufacturer.

The purpose of this report is to seek City Council authority for the General Manager, Fleet Services Division to increase the scope of non-competitive Blanket Contract Number 47022513 with Strongco Limited Partnership to include the supply and delivery of parts, warranty and non-warranty maintenance and repair services for all vehicle and equipment makes and models in which Strongco Limited Partnership is the sole authorized service provider within the Greater Toronto Area.

This contract amendment will ensure ongoing requirements of the proprietary OEM services and parts supply including but not limited to maintenance and repairs on the approved equipment (Volvo, Case, Terex) and with the addition of Fassi and National to the list of the approved equipment for the City of Toronto's Fleet Services Division. The contract length and funding will remain unchanged as the approved budget is sufficient to fulfill our requirements through this amendment.

City Council approval is required under Municipal Code Chapter 195 Purchasing, where the current request exceeds the Chief Procurement Official's authority of the cumulative five-year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of HST allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.