Item - 2020.GL15.9

The General Government and Licensing Committee recommends that:

1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and execute a non-competitive contract with Waterford Services Inc. to provide full custodial services for the period from November 1, 2020 to March 31, 2021, in a total amount of $1,273,042.15 net of Harmonized Sales Tax ($1,295,447.69 net of Harmonized Sales Tax recoveries, on terms and conditions satisfactory to the General Manager, Parks Forestry and Recreation, and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek authority from City Council to approve a non-competitive bridge contract with Waterford Services Inc. for full Custodial services at various Parks and Recreation facilities in the Scarborough District for the period from November 1, 2020 to March 31, 2021 in a total amount of $1,273,042.15 net of HST ($1,295,447.69 net of HST recoveries).

The custodial services are critical and ensures our community centres, pools, arenas and parks facilities are clean, tidy, and safe as well as supplies enhanced cleaning during current the COVID-19 Pandemic.

The current custodial services Blanket Contract, # 47019674, expires on October 31, 2020.  A new Request for Proposal is scheduled to be issued in September 2020, and expected to have a contract in place by the end of March, 2021. 

City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11a.