Item - 2020.GL14.21

The General Government and Licensing Committee:

1.  In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Blanket Contract Number 47022051 issued to Chubb Edwards, Utc Fire and Security to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $416,000 net of all applicable taxes and charges ($423,321 net of Harmonized Sales Tax recoveries), increasing  the value from $834,000 to $1,250,000 net of all applicable taxes and charges ($1,272,000 net of Harmonized Sales Tax recoveries).

2.  In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Blanket Contract Number 47022278 issued to Forest City Fire Protection LTD. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $500,000 net of all applicable taxes and charges ($508,800 net of Harmonized Sales Tax recoveries), increasing  the value from $1,000,000 to $1,500,000.00 net of all applicable taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries).

3.  In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Blanket Contract Number 47022277 issued to JD Collins Fire Protection Company to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Division by an additional amount of $750,000 net of all applicable taxes and charges ($763,200 net of Harmonized Sales Tax recoveries), increasing  the value from $1,000,000 to $1,750,000 net of all applicable taxes and charges ($1,780,800 net of Harmonized Sales Tax recoveries).

4.  In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Blanket Contract Number 47022052 issued to Viking Fire Protection Inc. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Division by an additional amount of $500,000 net of all applicable taxes and charges ($508,800 net of Harmonized Sales Tax recoveries), increasing  the value from $1,000,000 to $ 1,500,000 net of all applicable taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries).

5.  In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Blanket Contract Number 47022050 issued to Tyco Integrated Fire and Security to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Division by an additional amount of $500,000 net of all applicable taxes and charges ($508,800 net of Harmonized Sales Tax recoveries), increasing  the value from $1,000,000 to $ 1,500,000 net of all applicable taxes and charges ($1,526,400 net of Harmonized Sales Tax recoveries).

The purpose of this report is to seek authority for the Executive Director, Corporate Real Estate Management to amend the contract value and extend the contract date for Non-Competitive Contract Numbers 47022051 for Chubb Edward utc Fire and Security, 47022278 for  Forest City Fire Protection LTD., 47022277 for JD Collins Fire Protection Company, 47022052 for Viking Fire Protection Inc, and 47022050 for Tyco Integrated Fire and Security, for the supply of fire and life safety inspection and maintenance services from August 31, 2020 to March 31, 2021, and increase the cumulative value of all contracts by $2,653,000 net of all taxes and charges ($2,699,693 net of Harmonized Sales Tax recoveries). The requested amendments are required due to increased demands associated with the City's response to COVID-19 and will ensure continuity of service and ensuring City wide compliance with the Ontario Fire Code until a new Request For Proposal can be awarded in the first quarter of 2021.

City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five (5) year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71-Financial Control, Section 71-11A.