Item - 2020.GL12.9

The General Government and Licensing Committee:  

1.  In accordance with Section 71-11.1 C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Contract 47020149 with City Dispensers Inc. in the amount of  $500,000 net of all applicable taxes and charges ($508,800 net of HST recoveries) revising the current Blanket Contract value from $3,329,639 to $3,829,639 net of all applicable taxes and charges ($3,897,041 net of HST recoveries).

The purpose of this report is to seek authority to amend Blanket Contract 47020149 awarded to City Dispensers Inc. as a result of Request for Quotation (RFQ) 0501-14-0008 for the non-exclusive supply, fitting and delivery of prescription eyeglasses for Ontario Works (OW) clients and Ontario Disability Support Program (ODSP) dependent adults.  The total amendment being requested, is for an additional amount of $500,000 net of all applicable taxes and charges ($508,800 net of HST recoveries) for the current last option year period (September 01, 2019 to August 31, 2020) revising the total current Blanket Contract value from $3,329,639 to $3,829,639 net of all applicable taxes and charges.

The requested amendment is required to account for the potential over expenditure due to an increase in demand and complexity of the eyewear being prescribed.  Currently TESS is working in conjunction with Purchasing and Material Management Division for the issuance of a new Request for Quotation (RFQ) to incorporate the volume increase by enhancing estimate accuracy.  The requested amendment will ensure that the current option year period has sufficient value to account for the end of the contract, thereby allowing for continuity of service delivery of prescription eyeglasses for OW clients and ODSP dependent adults until such time as a new contract is in place.