Item - 2020.GL11.11

The General Government and Licensing Committee:

1.  In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6047698 and authorized the Chief Technology Officer to negotiate and execute an amending agreement with SAP Canada Inc. for the implementation of SuccessFactors and to increase the value of the contract by $975,000 net of all taxes ($992,160 net of Harmonized Sales Tax recoveries), revising the Purchase Order value from $3,500,000 to $4,475,000 net of Harmonized Sales Tax ($4,553,760 net of Harmonized Sales Tax recoveries), and in a form satisfactory to the City Solicitor.

The implementation of the Human Resources Information System and associated technology, SuccessFactors, went live in the fourth quarter of 2019. The solution delivers several reporting and integration capabilities as well as addressing AODA requirements. This results in anticipated efficiencies for City of Toronto (City) staff to conduct Human Resources activities. 

The purpose of this report is to seek authority to amend Purchase Order Number 6047698 with SAP Canada Inc. This amendment increases the value of the Purchase Order by an additional $975,000 net of Harmonized Sales Tax ($992,160 net of Harmonized Sales Tax recoveries) and increases the total value from $3,500,000 to $4,475,000 net of Harmonized Sales Tax ($4,553,760 net of Harmonized Sales Tax recoveries). The reason for this increase is to continue the work to stabilize the platform and resolve issues with implemented workflows.

City Council approval is required in accordance with the Toronto Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.