Item - 2020.EX18.6

Tracking Status

  • City Council adopted this item on November 25, 2020 without amendments.
  • This item was considered by the Executive Committee on November 18, 2020 and adopted without amendment. It will be considered by City Council on November 25, 2020.

EX18.6 - Data for Equity Strategy: Supporting Equitable Services, Equity Priorities, Performance Measurement and Accountability

Decision Type:
ACTION
Status:
Adopted
Wards:
All

City Council Decision

City Council on November 25 and 26, 2020, adopted the following:

 

1. City Council approve the Data for Equity Strategy as outlined in Attachment 1 to the report (October 29, 2020) from the Executive Director, Social Development, Finance and Administration, the Chief People Officer, the Chief Technology Officer and the Director, Indigenous Affairs Office, including authorizing the collection, use, sharing, analysis, and reporting of socio-demographic and disaggregated data in accordance with the Data for Equity Strategy as contained in Attachment 1 and the Data for Equity Guidelines contained in Attachment 7 to the report (October 29, 2020) from the Executive Director, Social Development, Finance and Administration, the Chief People Officer, the Chief Technology Officer and the Director, Indigenous Affairs Office.

 

2. City Council express its support for establishing a Data for Equity Unit in 2021 and acknowledge the intention of the City Manager to request $314,252.84 gross and net for the establishment of a Data for Equity Unit with four permanent full-time staff positions within the People and Equity Division and $75,000 gross and net for Indigenous community consultations and program support, for a total of $389,252.84 gross and net in the City Manager's Office 2021 Budget Submission for consideration as part of the 2021 Operating Budget process.

 

3. City Council request the City Manager to submit funding applications, as appropriate, to Federal and Provincial Governments, to non-profit organizations and to private sector organizations to support the establishment and work of the Data for Equity Unit, and City Council authorize the City Manager to enter into such agreements in a form satisfactory to the City Manager and the City Solicitor.

 

4. City Council direct the General Manager, Children's Services, the Executive Director, Social Development, Finance and Administration and the General Manager, Toronto Employment and Social Services, and request the Medical Officer of Health, upon establishment of Data for Equity Unit in 2021, to develop, implement and evaluate the Phase One pilot projects and provide relevant findings to be included in a progress report to the Executive Committee in the first quarter of 2023.

 

5. City Council direct the Chief People Officer to make the Data for Equity Guidelines publicly available to help support shared equity priorities and promote consistent approaches across sectors, including community organizations.

 

6. City Council direct the Chief Technology Officer and the City Clerk to include an update on the alignment of the Data for Equity Strategy with the Digital Infrastructure Plan, Open Data Master Plan, and Information Management Policies and Guidelines in the Digital Infrastructure Plan progress report to the Executive Committee in the third quarter of 2021.

 

7. City Council direct the Chief People Officer to report to the Executive Committee in first quarter of 2023 with key findings from Phase One of the Data for Equity Strategy including recommendations for implementation of Phase Two of the Strategy.

Background Information (Committee)

(October 29, 2020) Report from the Executive Director, Social Development, Finance and Administration, the Chief People Officer, the Chief Technology Officer and the Director, Indigenous Affairs Office
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158045.pdf
Attachment 1 - The Data for Equity Strategy
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158046.pdf
Attachment 2 - Key Terms and Definitions
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158047.pdf
Attachment 3 - Overview of City of Toronto Divisions' Activities and Experiences
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158048.pdf
Attachment 4 - Overview of Jurisdictions, Experiences and Lessons Learned
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158049.pdf
Attachment 5 - Summary of Process and Consultations Informing Data for Equity
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158050.pdf
Attachment 6 - Additional Legislative Context for Data for Equity
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158051.pdf
Attachment 7 - Data for Equity Guidelines
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158052.pdf

Communications (Committee)

(November 17, 2020) Letter from Ruth Crammond, Vice President, Community Investment and Development, United Way Greater Toronto (EX.New.EX18.6.1)
https://www.toronto.ca/legdocs/mmis/2020/ex/comm/communicationfile-123183.pdf

Motions (City Council)

Motion to Adopt Item (Carried)

Vote (Adopt Item) Nov-25-2020 10:21 AM

Result: Carried Majority Required - EX18.6 - Adopt the Item
Total members that voted Yes: 25 Members that voted Yes are Paul Ainslie, Ana Bail„o, Brad Bradford, Shelley Carroll, Mike Colle, Gary Crawford, Joe Cressy, John Filion, Paula Fletcher, Michael Ford, Mark Grimes, Stephen Holyday, Cynthia Lai, Mike Layton, Josh Matlow, Jennifer McKelvie, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, Michael Thompson, John Tory, Kristyn Wong-Tam
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 0 Members that were absent are

EX18.6 - Data for Equity Strategy: Supporting Equitable Services, Equity Priorities, Performance Measurement and Accountability

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The Executive Committee recommends that:

 

1. City Council approve the Data for Equity Strategy as outlined in Attachment 1 to the report (October 29, 2020) from the Executive Director, Social Development, Finance and Administration, the Chief People Officer, the Chief Technology Officer and the Director, Indigenous Affairs Office, including authorizing the collection, use, sharing, analysis, and reporting of socio-demographic and disaggregated data in accordance with the Data for Equity Strategy as contained in Attachment 1 and the Data for Equity Guidelines contained in Attachment 7 to the report (October 29, 2020) from the Executive Director, Social Development, Finance and Administration, the Chief People Officer, the Chief Technology Officer and the Director, Indigenous Affairs Office.

 

2. City Council express its support for establishing a Data for Equity Unit in 2021 and acknowledge the intention of the City Manager to request $314,252.84 gross and net for the establishment of a Data for Equity Unit with four permanent full-time staff positions within the People and Equity Division and $75,000 gross and net for Indigenous community consultations and program support, for a total of $389,252.84 gross and net in the City Manager's Office 2021 Budget Submission for consideration as part of the 2021 Operating Budget process.

 

3. City Council request the City Manager to submit funding applications, as appropriate, to Federal and Provincial Governments, to non-profit organizations and to private sector organizations to support the establishment and work of the Data for Equity Unit, and City Council authorize the City Manager to enter into such agreements in a form satisfactory to the City Manager and the City Solicitor.

 

4. City Council direct the General Manager, Children's Services, the Executive Director, Social Development, Finance and Administration and the General Manager, Toronto Employment and Social Services, and request the Medical Officer of Health, upon establishment of Data for Equity Unit in 2021, to develop, implement and evaluate the Phase One pilot projects and provide relevant findings to be included in a progress report to the Executive Committee in the first quarter of 2023.

 

5. City Council direct the Chief People Officer to make the Data for Equity Guidelines publicly available to help support shared equity priorities and promote consistent approaches across sectors, including community organizations.

 

6. City Council direct the Chief Technology Officer and the City Clerk to include an update on the alignment of the Data for Equity Strategy with the Digital Infrastructure Plan, Open Data Master Plan, and Information Management Policies and Guidelines in the Digital Infrastructure Plan progress report to the Executive Committee in the third quarter of 2021.

 

7. City Council direct the Chief People Officer to report to the Executive Committee in first quarter of 2023 with key findings from Phase One of the Data for Equity Strategy including recommendations for implementation of Phase Two of the Strategy.

Origin

(October 29, 2020) Report from the Executive Director, Social Development, Finance and Administration, the Chief People Officer, the Chief Technology Officer and the Director, Indigenous Affairs Office

Summary

The purpose of this report is to describe and seek approval of the Data for Equity Strategy. The proposed strategy responds to several Council directions regarding disaggregated data[1] from 2017 to 2020 and builds on the recent Toronto Public Health experience of collecting and analyzing socio-demographic data related to COVID-19 cases in Toronto. The Data for Equity Strategy will support City divisions to collect, analyze, report and apply disaggregated population and place-based data[2] to inform program planning and service delivery in support of the City's equity and prosperity[3] goals.

 

The Data for Equity Strategy includes a goal, objectives, guiding principles and guidelines on how City programs and services should collect, manage and share data  that is broken down by socio-demographic groups such as Indigenous communities, racialized groups, gender identities, and neighbourhoods. It also proposes pilot projects and a phased implementation approach. The Strategy advises that socio-demographic data collection should be voluntary except where required for program eligibility. It is also consistent with the City's Access to City Services for Undocumented Torontonians[4] policy.

 

The Strategy will enable the provision of excellent service and advancement of equity and inclusion strategies by the City of Toronto by supporting the collection of socio-demographic data and use of disaggregated data to identify equity and prosperity goals, monitor progress, and assess impacts.

 

Section 8 of the City of Toronto Act, 2006 provides the City with a broad authority to provide necessary or desirable services or things to the public. The Data for Equity Strategy aligns with other City of Toronto equity initiatives and allows for a City program to collect, use, analyze and report socio-demographic and disaggregated data in an appropriate manner for the purposes of identifying and addressing inequities in City services for the public's benefit.

Background Information

(October 29, 2020) Report from the Executive Director, Social Development, Finance and Administration, the Chief People Officer, the Chief Technology Officer and the Director, Indigenous Affairs Office
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158045.pdf
Attachment 1 - The Data for Equity Strategy
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158046.pdf
Attachment 2 - Key Terms and Definitions
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158047.pdf
Attachment 3 - Overview of City of Toronto Divisions' Activities and Experiences
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158048.pdf
Attachment 4 - Overview of Jurisdictions, Experiences and Lessons Learned
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158049.pdf
Attachment 5 - Summary of Process and Consultations Informing Data for Equity
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158050.pdf
Attachment 6 - Additional Legislative Context for Data for Equity
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158051.pdf
Attachment 7 - Data for Equity Guidelines
https://www.toronto.ca/legdocs/mmis/2020/ex/bgrd/backgroundfile-158052.pdf

Communications

(November 17, 2020) Letter from Ruth Crammond, Vice President, Community Investment and Development, United Way Greater Toronto (EX.New.EX18.6.1)
https://www.toronto.ca/legdocs/mmis/2020/ex/comm/communicationfile-123183.pdf

Motions

Motion to Adopt Item moved by Mayor John Tory (Carried)

Vote (Adopt Item) Nov-18-2020

Result: Carried Majority Required - EX18.6 - Adopt the Item
Total members that voted Yes: 6 Members that voted Yes are Paul Ainslie, Ana Bail„o, Frances Nunziata, James Pasternak, Michael Thompson, John Tory (Chair)
Total members that voted No: 0 Members that voted No are
Total members that were Absent: 2 Members that were absent are Gary Crawford, Denzil Minnan-Wong
Source: Toronto City Clerk at www.toronto.ca/council