Item - 2020.BA99.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2020) from the Chief Procurement Officer:

Call Number:

Tender Call Number DOC 2459229790 (108-2020), Contract Number 20TW-DC-309OCS (Part A) and 20TW-DC-310OCS (Part B)

Description:

RFT No. 108-2020, for the Permanent Surface Reinstatement to Toronto Water Repairs at Various Locations within the City of Toronto 20TW-DC-309OCS (Part A) and

20TW-DC-310OCS (Part B)

Initial award shall be from the date of award to December 31, 2020 with the option to renew the contract for one (1) additional eight (8) month period.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Bidder:

Part A:  Maple Crete Inc.

Part B:  Maple Crete Inc.

Contract Award Value:
  

Part A:

From the date of award to December 31, 2020

$ 2,182,000 net of all applicable taxes and charges

$ 2,465,660 including all applicable taxes and charges  

$ 2,220,403 net of HST recoveries

Option Period 1 – January 1, 2021 to August 30, 2021

$2,247,460 net of all applicable taxes and charges

$2,539,630 including all applicable taxes and charges

$2,287,015 net of HST recoveries

The total potential cost for Part A including the option period is $4,507,419 net of HST recoveries, $4,429,460 net of all taxes and charges and $5,005,290 including all applicable taxes and charges.

Part B:

From the date of award to December 31, 2020

$2,438,195 net of all applicable taxes and charges

$2,755,160 including all applicable taxes and charges  

$2,481,107 net of HST recoveries

Option Period 1 – January 1, 2021 to August 30, 2021

$2,511,341 net of all applicable taxes and charges

$2,837,815 including all applicable taxes and charges

$2,555,540 net of HST recoveries

The total potential cost for Part B including the optional period is $5,036,648 net of HST recoveries, $4,949,536 net of all taxes and charges and $5,592,976 including all applicable taxes and charges.

The total potential cost to the City including the optional period for both parts is $9,544,066 net of HST recoveries.  The total potential contract award is $10,598,265 including all applicable taxes and charges, $9,378,996 net of all applicable taxes and charges. 

Contracts are expected to start on date of award and end on December 31, 2020 with the option to renew the Contract for one (1) additional separate eight (8) month period.

The above cost calculations for the Option Period(s) reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Call Issued: June 10, 2020                                  Call Closed: July 13, 2020

Number of Addenda Issued: One (1)

Number of Bids: Seven (7)

Table 2: Summary of Bids Received for Tender Call Number DOC 2459229790 (Part A) Including Bid Price

*Pursuant to the Request for Tender document the contract award value includes contingency.

Table 3: Summary of Bids received for Tender Call Number DOC 2459229790 (Part B)

Including Bid Price

*Pursuant to the Request for Tender document the bid above and contract award value include contingency.