Item - 2020.BA98.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 19, 2020) from the Chief Procurement Officer:

Solicitation Number:

Ariba Doc Number 2302188277

Description:

For the non-exclusive supply and delivery of Bleach and Other Chemicals to various Purchasing and Materials Management (Store) locations from the date of award to July 31, 2021, with the option to renew the Contract for four (4) additional separate one (1)-year periods at the sole discretion of the City and subject to budget approval(s).

Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that the Stores Division will monitor Supplier performance during the first term of the contract.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Glen Chemicals Ltd.

Contract Award Value:

$214,859 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$242,790 including HST and all applicable charges

$218,640 net of HST recoveries

Contract is expected to start from Date of Award and end on July 31, 2021.

Option Year 1 (August 1, 2021 to July 31, 2022)          

$221,304 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$250,074 including HST and all applicable charges

$225,199 net of HST recoveries

Option Year 2 (August 1, 2022 to July 31, 2023)          

$227,943 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$257,576 including HST and all applicable taxes charges

$231,955 net of HST recoveries

Option Year 3 (August 1, 2023 to July 31, 2024)          

$234,782 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$265,303 including HST and all applicable charges

$238,914 net of HST recoveries

Option Year 4 (August 1, 2024 to July 31, 2025)          

$241,825 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$273,262 including HST and all applicable taxes charges

$246,081 net of HST recoveries

The total potential contract award including all option years is $1,160,790 net of HST recoveries, $1,289,006 including all applicable taxes and charges and $1,140,713 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued:  May 19, 2020                      Solicitation Closed:  June 19, 2020

Number of Addenda Issued: None (0)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received for Ariba Doc Number 2302188277 including bid price

* Supplier was found non-compliant with mandatory requirements