Item - 2020.BA94.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 29, 2020) from the Chief Procurement Officer:

Solicitation Number:

Ariba Doc Number 2232338662

Description:

Ariba Doc Number 2232338662 (Request For Quotation Number 1212-20-0103) for the non-exclusive supply and delivery of Traffic Control Cabinet to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2021, with the option to renew the Contract for three (3) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ).

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Tacel Ltd.

Contract Award Value:

$1,286,838 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$1,454,126 including HST and all applicable charges

$1,309,485 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2021

Option Year 1 (August 1, 2021 to July 31, 2022)          

$1,325,443 net of all applicable taxes and charges

$1,497,750 including all applicable taxes and charges

$1,348,769 net of HST recoveries

Option Year 2 (August 1, 2022 to July 31, 2023)          

$1,365,206 net of all applicable taxes and charges

$1,542,683 including all applicable taxes and charges

$1,389,232 net of HST recoveries

Option Year 3 (August 1, 2023 to July 31, 2024)          

$1,406,162 net of all applicable taxes and charges

$1,588,963 including all applicable taxes and charges

$1,430,909 net of HST recoveries

The total potential contract award including all option years is $5,478,395 net of HST recoveries, $6,083,522 including all applicable taxes and charges and $5,383,648 net of all applicable taxes and charges.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued: April 16, 2020                       Call Closed: June 5, 2020

Number of Addenda Issued: 3

Number of Bids: 3

Table 2: Summary of Bids Received for Ariba Doc Number 2232338662 (net of all taxes and charges)