Item - 2020.BA94.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 29, 2020) from the Chief Procurement Officer:

Solicitation Number:

Ariba Doc Number 2214523291

Description:

Ariba Doc Number 2214523291 (Request For Quotation Number 1105-20-0101) for the non-exclusive supply and delivery of Various Paint Products to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ).

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Sherwin Williams Paints Canada (Part A, B and E)

Contract Award Value:

$192,510 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$217,536 including HST and all applicable charges

$195,898 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2021

Option Year 1 (August 1, 2021 to July 31, 2022)          

$198,285 net of all applicable taxes and charges

$224,062 including all applicable taxes and charges

$201,775 net of HST recoveries

Option Year 2 (August 1, 2022 to July 31, 2023)          

$204,234 net of all applicable taxes and charges

$230,784 including all applicable taxes and charges

$207,828 net of HST recoveries

Option Year 3 (August 1, 2023 to July 31, 2024)          

$210,361 net of all applicable taxes and charges

$237,707 including all applicable taxes and charges

$214,063 net of HST recoveries

Option Year 4 (August 1, 2024 to July 31, 2025)          

$216,671 net of all applicable taxes and charges

$244,839 including all applicable taxes and charges

$220,485 net of HST recoveries

The total potential contract award including all option years is $1,040,049 net of HST recoveries, $1,154,928 including all applicable taxes and charges and $1,022,060 net of all applicable taxes and charges.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Additionally:

Pro Glo Plaints Ltd., being the lowest bidder for Part C will be awarded a contract for $135,127 net of all applicable taxes and charges, including all option years. PPG being the lowest bidder for Part D will be awarded a contract for $110,081, net of all applicable taxes and charges, including all option years, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 – Authority to award – Chief Procurement Officer.

Solicitation Issued: February 11, 2020             Solicitation Closed: March 10, 2020

Number of Addenda Issued: 2

Number of Bids: 6

Table 2A: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part A

Table 2B: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part B

Table 2C: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part C

Table 2D: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part D

Table 2E: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part E

*Bidder was found non-compliant with mandatory requirements.