Item - 2020.BA90.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 9, 2020) from the Chief Procurement Officer:

Solicitation Number:

Ariba Doc 2158163706

Description:

Ariba Doc 2158163706 (Request for Proposal 0805-19-0188) for the administration and gift supply for the City of Toronto 25 Years of Service Employee Recognition Program for City Clerk's Office.  The term of the contract is for one (1) year with the option to extend or renew at the City’s sole discretion for four (4) additional one (1) year terms subject to satisfactory performance and gift selection review.

Recommended Proponent:

Rideau Recognition Incorporated.

Contract Award Value:

$98,280 net of all applicable taxes and charges

$111,056 including HST and all applicable charges

$100,010 net of HST recoveries

Contract is expected to start on July 2, 2020 and end on July 1, 2021.

Option Year 1 (July 2, 2021 to July 1, 2022)

$130,725 net of all applicable taxes and charges

$147,719 including HST and all applicable charges

$133,026 net of HST recoveries

Option Year 2 (July 2, 2022 to July 1, 2023)

$94,815 net of all applicable taxes and charges

$107,141 including HST and all applicable charges

$96,484 net of HST recoveries

Option Year 3 (July 2, 2023 to July 1, 2024)

$217,980 net of all applicable taxes and charges

$246,317 including HST and all applicable charges

$221,816 net of HST recoveries

Option Year 4 (July 2, 2024 to July 1, 2025)

$255,465 net of all applicable taxes and charges

$288,675 including HST and all applicable charges

$259,961 net of HST recoveries

The contract values for each option year are dependent on the number of recipients eligible for 25 Years of Service.  The above values are based on projections provided from People and Equity for each respective contract year.

The total potential cost to the City including all option years is $797,265 net of all applicable taxes and charges, $900,909 including all applicable taxes and charges. The potential cost to the City including all option years is $811,297 net of HST recoveries.

Call Issued:  20-Dec-2019                                                 Call Closed:  13-Jan-2020

Number of Addenda Issued: One (1)

Number of Bids: Three (3)

Table 2 - Summary of Bids Received for Ariba Doc 2158163706

Range of Total Scores:

90.7-96