Item - 2020.BA88.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 25, 2020) from the Chief Purchasing Officer:

Solicitation Number:

Ariba Doc Number 2324895073

Description:

For the non-exclusive supply and delivery of Fertilizers for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for the period of one (1) year, with the option to renew the Contract for three (3) additional separate one (1) year periods.  

The Request For Quotation contains one (1) Price Form which is being awarded to the lowest bidder meeting specifications per line item for Sections A, C, D and E and to the lowest bidder meeting specifications for Part B1 and Part B2 of Section B.

Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Recommended Bidder:

Nutrite, Division of Ferti Technologies

Line Items 5.4.2 (Section A) and 5.8.1 (Section E)

Part B2 (Section B)

Contract Award Value:

$149,196 net of all applicable taxes and charges (incl. 10% for misc. items)

$168,591 including HST and all applicable charges

$151,822 net of HST recoveries

The contract is expected to start on the date of award and end on May 31, 2021.

Option Year 1:  June 1, 2021 to May 31, 2022

$153,672 net of all applicable taxes and charges

$173,649 including HST and all applicable charges

$156,376 net of HST recoveries

Option Year 2: June 1, 2022 to May 31, 2023

$158,282 net of all applicable taxes and charges

$178,858 including HST and all applicable charges

$161,068 net of HST recoveries

Option Year 3: June 1, 2023 to May 31, 2024

$163,030 net of all applicable taxes and charges

$184,224 including HST and all applicable charges

$165,900 net of HST recoveries

The total potential award identified in this report including all option years is $624,179 net of all applicable taxes and charges, $705,323 including all applicable taxes and charges. The total potential cost to the City including all option years is $635,165 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Additionally:

The following three (3) bidders will be awarded contracts for the line items they were the lowest bidder meeting specifications, including all option years for the total amounts, all in accordance with the Purchasing By-law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 – Authority to award;

Allturf Ltd - $53,130 net of applicable taxes and charges.

Brett Young Seeds - $160,896 net of applicable taxes and charges.

Target Specialty Products - $305,401 net of applicable taxes and charges.

Further and as part of the buying group, York University will be undertaking its own recommendations on an internal basis and so their requirements are not part of this report.

Call Issued: March 17, 2020                    Call Closed: April 16, 2020

Number of Addenda Issued: Two (2)

Number of Bids: Four (4)

Table 2: Summary Bids Received for Ariba Doc Number 2324895073