Item - 2020.BA80.4

The Bid Award Panel adopted the following:

1. The Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2020) from the Chief Purchasing Officer:

Call Number:

Tender Call Number DOC2327429864, Request for Quotation Number 6037-20-7033

Description:

For the non-exclusive provision of all labour, materials and equipment necessary to provide Catch Basin Inspection and Cleaning Services on Arterial, Collector and Local Roads City Wide for the City of Toronto's Toronto Water Division from May 1, 2020 to April 30, 2021 with the option to renew the contract for four (4) additional separate one (1) year periods.

Should the option year be exercised, then the General Manager of Toronto Water will request the Chief Purchasing Officer to process the renewal under the same terms and conditions.

Recommended Bidder:

Flow-Kleen Technology Ltd.

Contract Award Value:

$4,818,298 net of all applicable taxes and charges

$5,444,677 including all applicable taxes and charges  

$4,903,100 net of HST recoveries

Contract is expected to start from May 1, 2020 and end on April 30, 2021.

Option Period 1 - May 1, 2021 to April 30, 2022

$4,962,847 net of all applicable taxes and charges

$5,608,017 including all applicable taxes and charges

$5,050,193 net of HST recoveries

Option Period 2 - May 1, 2022 to April 30, 2023

$5,111,732 net of all applicable taxes and charges

$5,776,257 including all applicable taxes and charges

$5,201,699 net of HST recoveries

Option Period 3 - May 1, 2023 to April 30, 2024

$5,265,084 net of all applicable taxes and charges

$5,949,545 including all applicable taxes and charges

$5,357,750 net of HST recoveries

Option Period 4 - May 1, 2024 to April 30, 2025

$5,423,037 net of all applicable taxes and charges

$6,128,032 including all applicable taxes and charges

$5,518,482 net of HST recoveries

The total contract award including all option years is $26,031,222 net of HST recoveries, $28,906,526 including all applicable taxes and charges, $25,580,996 net of all applicable taxes and charges.

The above cost calculations for the Option Periods reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Call Issued:  March 26, 2020                                Call Closed: April 16, 2020

Number of Addenda Issued: Three (3)

Number of Bids: Five (5)

Table 2: Summary of Bids Received for Request for Quotation Number 6037-20-7033 including bid price:

*Pursuant to the Request for Quotation document the contract award value includes contingency