Item - 2020.BA80.1

The Bid Award Panel adopted the following:

1. The Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 4, 2020) from the Chief Purchasing Officer:

Call Number:

Tender Call Number DOC2314829258, Contract Number 20TW-DC-303OCS (Part A) and 20TW-DC-304OCS (Part B)

Description:

RFT Number 79-2020, for the Permanent Surface Reinstatement to Toronto Water Repairs at Various Locations within the City of Toronto 20TW-DC-303OCS (Part A) and

20TW-DC-304OCS (Part B))

Initial award shall be for a period of four (4) months from the date of award with the option to renew the contract for one (1) additional three (3) month period.

Should the option period year be exercised, then the General Manager of Toronto Water will request the Chief Purchasing Officer to process the renewal under the same terms and conditions.

Recommended Bidder:

Part A:  Aqua Tech Solutions Ltd.

Part B:  Aqua Tech Solutions Ltd.

Contract Award Value:

Part A:

From the date of award to August 31, 2020

$2,414,010 net of all applicable taxes and charges

$2,727,831 including all applicable taxes and charges  

$2,456,497 net of HST recoveries

Option Period 1 – September 1, 2020 to November 30, 2020

$724,203 net of all applicable taxes and charges

$818,349 including all applicable taxes and charges

$736,949 net of HST recoveries

The total potential cost for Part A including the optional period is $3,193,446 net of HST recoveries, $3,138,213 net of all taxes and charges and $3,546,181 including all applicable taxes and charges.

Part B:

From the date of award to August 31, 2020

$3,635,710 net of all applicable taxes and charges

$4,108,352 including all applicable taxes and charges  

$3,699,699 net of HST recoveries

Option Period 1 – September 1, 2020 to November 30, 2020

$1,090,713 net of all applicable taxes and charges

$1,232,506, including all applicable taxes and charges

$1,109,910 net of HST recoveries

The total potential cost for Part B including the optional period is $4,809,608 net of HST recoveries, $4,726,423 net of all taxes and charges and $5,340,858, including all applicable taxes and charges.

The total potential cost to the City including the optional period for both parts is $8,003,054 net of HST recoveries.  The total potential contract award is $8,887,039 including all applicable taxes and charges, $7,864,636 net of all applicable taxes and charges. 

Contracts are expected to start on date of award and end on August 31, 2020 with the option to renew the Contract for one (1) additional and separate three (3) month period.

The above cost calculations for the Option Period(s) reflect a 30 percent increase to the value of the initial contract period if the options are exercised.

Call Issued:  February 24, 2020                           Call Closed: April 15, 2020

Number of Addenda Issued: Three (3)

Number of Bids: Eight (8)

Table 2: Summary of Bids Received for Tender Call Number DOC2314829258 (Part A) including bid price:

*Pursuant to the Request for Tender document the contract award value includes contingency.

Table 3: Summary of Bids received for Tender Call Number DOC2314829258 (Part B)

Including bid price:

* Pursuant to the Request for Tender document the contract award value includes contingency.