Item - 2020.BA77.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 16, 2020) from the Chief Purchasing Officer:

Call Number:

Ariba Doc No. 2262411399 (46-2020), Contract No. 20TR-OM-109-TEY-TR

Description:

Ariba Doc No. 2262411399 (46-2020). The Construction of Asphalt Speed Humps in the City of Toronto, Wards 2, 3, 5, 9, 10, 11, 14, 19 and 22

Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for one (1) additional, one (1) year periods.

Should the option year be exercised, then the General Manager of Transportation Services will request the Chief Purchasing Officer to process the renewal under the same terms and conditions.

Recommended Bidder:

Vaughan Paving Ltd.

Contract Award Value:

$ 536,070 net of all applicable taxes and charges

$ 605,796 including HST and all applicable charges

$ 545,505 net of HST recoveries

The contract is expected to start on May 4, 2020 and be completed by December 31, 2020. 

Option Year 1: January 1, 2021 to December 31, 2021

$ 552,152 net of all applicable taxes and charges

$ 623,932 including HST and all applicable charges

$ 561,870 net of HST recoveries

The above cost calculations for the Option Year reflect an estimated 3 percent increase in the Consumer Price Index.

The total potential contract award identified in this report including the option period is $1,088,222 net of all applicable taxes and charges, $1,229,728 including all applicable taxes and charges. The total potential cost to the City including the option year is $1,107,375 net of HST recoveries.

The above cost calculations for the Option Year reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued:  February 24, 2020                          Call Closed:  March 12, 2020

Number of Addenda Issued: Zero (0)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received for Ariba Doc. No. 2262411399 including bid price

* Pursuant to the Request for Tender document the contract award value includes contingency.